An exciting opportunity exists for a Human Resources Administrator at the NATIONAL BRANDS LIMITED (NBL) Durban Tea factory. The successful incumbent will report to the Human Resources Manager and will be responsible for providing general administrative and office support to the Human Resources department to facilitate operational effectiveness and efficiency.

Job Specification:

Key Performance Areas:

• Management of clocking system against uncommunicated and unaccounted absence
• Daily receiving and recording of overtime and acting allowance claim forms, verifying compliance against submitted pre-authorisation forms
• Weekly capturing of employee rosters for all departments on
• Management of the HR Movement Inbox.
• Flag, challenge and report any deviations against site procedure.
• Follow-up on corrected claim forms.
• Verify overtime hours on time sheets per department to compile weekly dashboard.
• Compile weekly reports on excessive overtime.
• Facilitate Fixed Term Contract processes and maintain employee role profiles.
• Daily receiving and recording of leave forms, verifying accuracy of completed forms against compliance.
• Verify leave forms against leave captured on BesTime and SAP.
• Act as backup for leave capturing processes.
• Support with tracking and filing Role Profiles on employee files
• Support with scheduling training and tracking completion of Employee Self-Service (ESS).
• Support management with processing of short-time.
• Process all time and attendance entries on BesTime to drive weekly payroll processing.

Experience:

• At least 3 years’ HR administration experience gained in a unionized environment within the FMCG/Manufacturing industry
• Solid understanding of the payroll process
• Experience in SAP or BesTime

Qualifications

• A completed tertiary qualification in Human Resources (National Diploma or a Bachelors’ degree)

Additional Requirements

• Knowledge of BesTime or any other time and attendance systems would be highly advantageous
• Proficient in using Microsoft Office (Excel, Word, PowerPoint & Outlook)