Minimum Requirements:

• Grade 12 Certificate or NQF level 4 – 5 in Office Administration, Public Administration or related field
• 2 years’ experience in an administrative role or similar operational environment

Core Responsibilities:

• Provide administrative, recordkeeping, and frontline support to Parks and Cemeteries depot
• Record staff attendance, prepare overtime schedules, and manage crew allocation register
• Capture and verify overtime and standby requests based on approved duty roster
• File timesheets and related forms for audit readiness
• Issue and record the use of depot tools and equipment and track their conditions
• Maintain a register of issued PPE, hand tools, and equipment at the depot
• Organise and file forms such as job cards, cemetery records, incident logs
• Prepare and track requisitions for depot supplies and ensure correct delivery of ordered goods
• Ensure that operational needs are met timeously, and consumables are available
• Receive visitors, answer questions from public, and escalate service complaints where necessary
• Ensure orderly site usage and prevent double-bookings or unauthorized access
• Prepare and issue booking confirmations or references
• Maintain a depot diary or document movement register
• Collect and submit labour-related documents like leave, IOD forms, and warnings
• Report staff injuries or HR cases to section office