KEY RESPONSIBILITIES:

• Develop and implement internal control systems and processes necessary for the effective and efficient management of Orders, Tenders, Contracts, deviations and suppliers. Contribute to specifications of appropriate and accurate financial operating systems. Generate and analyse regular reports, relating to the measurement and monitoring of financial information and performance, including the implementation of the budget and service delivery and budget implementation plan (SDBIP). Implement adequate control of financial operating systems.
• Contribute to the review of the efficiency and effectiveness of financial operating systems to align with changing needs. Assist with the determination of requirements for in-house or outsourced or shared service agreements for the operation of financial systems. Provide inputs in the budget of the Unit and manage the budget allocation.
• Plan of all CAPEX and OPEX requirements for the department. Manage, direct and influence capital expenditure planning. Authorise approval on all expenditure as per delegation of authority. Re-allocate funds where there is a departmental need. Ensure funds spent are within approved budget.
• Investigate and manage any abuse and negligent utilisation of budget. Monitor and control expenditure by ensuring spending is appropriate and necessary for achievement of set objectives. Support and implement the codes of conduct for all role players. Support the formulation, implementation and monitoring the implementation of the supply chain management code of conduct. Support the implementation of systems to encourage and enforce good governance, ethics and the codes of conduct.
• These systems could include mechanisms to report misconduct, fraud, corruption, favouritism and non-compliance with legislation and disclosure of conflicts of interest, inducements, rewards, gifts, hospitality and favours. Ensure cases that may constitute a criminal offence are reported to the accounting officer and the South African Police Service. Clearly communicate the codes of conduct to all staff members and all stakeholders.
• Promote high standard of ethical behaviour by acting with confidentiality, honest, integrity in the best interests of Johannesburg Water. Conduct the annual review of the supply chain management policy and practices and proposing amendments where appropriate. Promptly reporting any deviation of the supply chain management policy from the guideline standard to the board of directors, National Treasury and the relevant provincial treasury.
• Implementation and maintain the effective, efficient and transparent systems of financial and risk management and internal control. Oversee the implementation of risk management and fraud prevention plan within the area of responsibility. Implement regular risk assessments within SCM Unit and prioritise the risk according to highest versus lowest potential risk.
• Identify and mitigate strategic and operational risks within SCM Unit in accordance with the risk priorities. Develop a risk register to monitor and reduce risks. Provide administrative support and ensure access of the internal audit unit, audit committee and the Auditor-General to the financial records and all relevant information of Johannesburg Water to enable them to perform their respective functions.
• Provide management comments Audit findings from Internal Audit, City Internal Audit and Auditor General and take appropriate action as it relates to the area of responsibility. Contribute to and provide information for the timely preparation of accurate annual financial statements for auditing and the annual report(s) for the municipality and/ or its entities to the AuditorGeneral (refer chapter 12 of the MFMA).
• Ensure and manage appropriate communication with the Office of the Auditor-General. Respond to and coordinate timeous responses to audit queries and requests for additional information during the audit. Attend to audit requests (internal and external). Attend to audit findings raised by internal and external auditors.
• Ensure employee skills and competency levels are improved to effectively provide and deliver services according to identified needs and planned programmes. Plan and motivate to acquire resources for section in terms of JW Policies and Procedures and Legislative requirements. Plan and direct employee development, Performance Management processes and programmes.
• Provide leadership to department and motivation to staff and ensure achievement of Departmental and Corporate objectives by establishing a culture of excellence. Participate in performance discussion of JW and department with staff on a a monthly and quarterly basis.
• Recognition of staff for performance and customer service. Ensure implementation of an efficient performance management reporting system. Serve in various Bid Committees (BAC, Asset Disposal Task Team and various Forums in Entity.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Honours Degree (NQF 8) in Finance/ Economics/Supply Chain Management or a related field.
• Professional Accreditation/ with professional bodies such as the SAICA/ AG SA/ Chartered Institute of Procurement& Supply (CIPS)
• 8 years’ experience in Supply Chain, Or 10 years’ experience in Finance
• 3 years’ Senior Management experience is Supply Chain
• 3 years’ experience in Audit
• 1 year experience in Contract Management
• Certificate in MFMA or acquire within 18 months of employment in JW
• Proficient use of MS office package
• Sound knowledge of legislative prescripts in the Public Sector and its application within SCM environment
• Valid Driver’s License.