Minimum Requirements

• Minimum: Grade 12 with 2 years’ experience administration/secretarial field and a national certificate in office administration.
• Desired: National Diploma in office administration.
• Competent in using Maximo.
•  Computer Literate: Microsoft office and 2 years SAP knowledge essential.
• Code 8 Drivers license essential.
• Accurate typing and report writing

Primary Duties

• Administrative support to the site-doing all staff related administration to the site and vehicles (trip sheets, booking services, loan vehicles etc.)
• Assist in managing schedules, organizing meetings and travel, handling correspondence, and ensuring the office functions smoothly.
• Assist in providing efficient and effective administrative and secretarial support to ensure the manager’s time and resources are used effectively.
• Maintaining office systems, ordering supplies, and ensuring a well-organized workspace.
• Assist in generating work orders on Maximo and develop a spreadsheet for tracking the work orders and submission timelines.
• Create SAP reservations/Requisitions.
• Submission of staff time sheets, travel claims and other forms/documents to the relevant department.
• Ensure all invoices received are signed before being sent to the financial department for payment.
• Perform receptionist duties as required.
• Ensure noticeboards are all up to date.