Detailed description

The successful candidate will be responsible for the following key performance areas:

• Planning and coordinating supervisory calendars;
• Arrangement of meetings, internal and external;
• Collect and welcome clients from the Reception area;
• Organise parking, catering/refreshments and prepare agendas and meeting materials;
• Set-up venues prior to meetings (projector laptop, coffee and tea facilities);
• Take minutes, distribute to all attendees and follow-up on matters arising / actions resulting from the meeting;
• Organising, coordinating and maintaining documents e.g. operational risk assessments, strategy planning, FSAP self-assessments and remedial actions;
• Provide general office administration including scanning, processing requests via ERP (language editing, catering, mail, etc.), filing of documents;
• Arrange and co-ordinate travel arrangements for Divisional Heads and teams;
• Complete claims and other documentation upon Divisional Head’s return from official visits; and
• Act as stand-in for Head of Department Personal Assistants as and when required.

Qualifications

Job requirements

To be considered for this position, candidates must be in possession of:

• National Diploma in Administration or an equivalent NQF 6 qualification;  and
• A minimum of two to five years’ experience in an Administrator / Personal Assistant or similar role.