Duties & Responsibilities

• Receive and verify all invoices on Retail and consolidate monthly purchase reports for approximately 90 units.
• Capture and process supplier invoices accurately and ensure compliance with company policies.
• Prepare and submit quotations to customers and process purchase orders.
• Generate and submit client invoices, update statements, and follow up on outstanding payments.
• Maintain accurate records of all financial transactions and ensure proper filing for audit purposes.
• Reconcile supplier statements and resolve discrepancies promptly.
• Assist with month-end closing activities, including accruals and reporting.
• Monitor and track purchase orders and deliveries to ensure timely processing.
• Liaise with internal teams and suppliers to resolve invoice or payment queries.
• Prepare and distribute financial reports to management as required.
• Support budgeting and forecasting processes by providing relevant data.
• Ensure compliance with financial controls and company procedures.
• Provide administrative support to the finance team, including data entry and document management.
• Assist with system updates and troubleshooting for finance-related platforms (Excel, Source & Retail, Pragma, Coupa).
• Respond to client and supplier queries professionally and within agreed timelines.

Skills and Competencies

• Strong Excel skills and familiarity with Source & Retail, Pragma, and Coupa.
• Understanding of financial processes and reporting.
• Excellent attention to detail and organisational skills.
• Ability to plan, prioritise, and meet deadlines under pressure.
• Effective communication and problem-solving abilities.
• Integrity, accountability, and adaptability in a fast-paced environment.
• 1–2 years’ experience in finance administration or a similar role.

Qualifications

• Matric
• Financial or administrative qualification (advantageous)
• Proven experience in finance administration.

Closing Date

2026/01/15