Key Performance Areas will include but not limited to the following:Â

• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of informationÂ
• Create and maintain efficient administration system e.g. invoices, meeting schedules etc.Â
• Ensure well organized, up-to-date filing system is implemented and maintainedÂ
• Manage the storerooms and cleaning inventory levels for head officeÂ
• Liaise with Auditors and provide audit information (internal and external) as requestedÂ
• Record and file all documents within the agreed deadlinesÂ
• Collate information for audit queriesÂ
• Perform general administrative dutiesÂ
• Prepare reports and load evidence on performance against Annual Performance Plan (APP)Â
• Handle, report and respond to stakeholder queries and complaintsÂ
• Support and assist the Facilities & OHS & Security teamÂ
• Liaise with other departments to ensure proactive communication of projects and other activitiesÂ
• Coordinate travel arrangements for the TeamÂ
• Compile monthly reports on areas of responsibilityÂ
• Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislationÂ
• Assist to continuously track, monitor and measure the units performance against set standards and performance targetsÂ
• Execute sound administration and recording across the units services, processes and proceduresÂ
• Effectively plan, coordinate, manage and execute ad hoc projectsÂ

Minimum Qualifications and ExperienceÂ

• National Diploma in Public Administration/ Public ManagementÂ
• 2 years’ working experience in administrationÂ
• MS Package (Word, Excel, MS PowerPoint)Â