Key Performance Areas will include but not limited to the following:

• Execute sound administration and recording across Monitoring and Evaluation services, processes and procedures
• Liaising with other Business Units to ensure proactive communication regarding the
• Unit’s Validation and Reporting Schedule;
• Scheduling and organizing meetings; and
• Taking minutes and keeping records thereof
• Ensure that a well-organized, up-to-date filing system is implemented and maintained
• Establishing an effective Records Management System for the Unit and ensure that records are correctly labelled and timeously filed/uploaded in the Unit’s Records Management System.
• Maintaining the Unit’s File Plan by updating the File Plan with new documents; Retiring obsolete documents from the File Plan; and ensuring alignment between the File Plan and the Unit’s Records Management System.
• Render Administrative Support within the Unit
• Facilitate travel bookings for employees within the unit;
• Participate in the unit’s capacity building sessions
• Collate and file records pertaining to performance management records, leave records, stakeholder visit records etc.
• Handle and maintain stationery orders and ensure sufficient stock levels and controls are implemented to align with the budget
• Render administrative support pertaining to processing of RFPs and invoices.
• Provide records management support related to Performance Information
• Support the unit to continuously track, monitor and measure its performance against set performance targets by drawing unit specific reports and filing evidence to substantiate performance reported;
• Assist in ensuring the timeous availability of the Organizational Performance Report for circulation to all employees by drawing the report from the system as per Reporting Schedule;
• Assist with preparing documentation for Auditors and provide audit information (internal and external) as requested
• Collate information for audit queries
• Assist in ensuring accessibility and availability of the POE related to Performance Information Reports to management when required.
• Assist in maintaining the unit’s knowledge management system related to M&E and performance records ensuring that records are archived after audits have been completed.
• Handle, report and respond to stakeholder queries and complaints
• Assist the M&E Specialist with validation of Final Report and in preparation for internal and external Audits.
• Assist the M&E Unit with preparation of the validation process
• Assist M&E Unit in verification, validating performance information and compiling of quarterly and annual reports
• Conduct monthly verification of reported information to ensure quality and accuracy performance information by the M&E Unit
• Provide target owners with guidance on the validation process based on DHET validation guidelines and Technical Indicator Descriptors
• Assist the M&E Specialist in compiling periodic performance reports for MANCO, EXCOM and Board
• Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislation.
• Assist to continuously track, monitor and measure Monitoring and Evaluation performance against set standards and performance targets

Minimum Qualifications and Experience

• National Diploma in Public Administration/Public Management
• 2 years’ working experience in administration
• Knowledge of MS Word, MS PowerPoint