Purpose of the role

• Deliver the Payroll & HR Admin service offering to maximize the business performance.

Core responsibilities / expectations

• Establish a professional, modern and lean payroll and HR administration process
• External provider management like payroll, T&A partners, relocation, tax and pension providers etc.
• Oversee the Master Data compliance with all legal reporting requirements.
• System management responsibility of regional/local systems like Payspace, T&A, ticketing system etc.
• In close collaboration with Epiroc IT and Global RPA team responsibly for local and regional integrations.
• Setup, maintenance and analysis of PowerBI module in Payspace
• Drive and take ownership of improvement tasks, processes and routines within the area
• Processing tickets and act as 2nd line support to employees and managers
• Processing payroll when necessary, as stand-in to administrators
• Continuously analyse and improve processes and ways of working, while using digitization and agile methodology as an enabler to achieve further efficiencies
• Be a role-model for data-driven ways of working
• Act as One HR through active collaboration with HR colleagues, locally, regionally and globally
• Actively contribute to the development of the RCoE HR

Reporting line

• Reports to Senior Payroll & HR Admin Specialist, RCoE

Requirements

Knowledge and experience

• Bachelor’s degree required in relevant area, such as Human Resources Management, Business Administration or similar
• Minimum 5 years’ experience in a similar role, with a strong track record of working as Payroll and/or HR Admin specialist
• Experience in project management
• Technical skills and experience to support with automation initiatives like API
• Extensive knowledge and experience of payroll and HR administration process and a firm understanding of accounting principles
• Knowledge of Payspace or similar payroll systems is an advantage
• Knowledge of PowerBI or similar data analysis tools
• Good knowledge of cloud based payroll and HR administration systems like SuccessFactors, or similar as well as Microsoft 365 and Teams and ticketing system like ServiceNow
• Experience of digitalization and automation of HR processes
• Knowledge in agile methods and tools like Teams

Personality

• Great communicator, both verbally and written and presentation skills
• Ability to build relationships and trust with internal and external stakeholders and have a strong ownership with a business mindset
• Strong continuous improvement mindset combined with innovation and service mindset
• Proactive problem-solver with the end-users best interest in mind
• Strong self-management skills, motivation and ability to contribute to development

Last date to apply: 05 December 2025