Job Summary

• Our organization is seeking a motivated and detail-oriented HR and Admin Volunteer to support the Human Resources and Administrative functions of the organization, including logistics and procurement.
• This internship will offer hands-on experience in HR processes, office administration, and compliance, contributing to smooth organizational operations and efficient program implementation in line with FID’s mission.
• The intern will work under the supervision of the Admin/HR Officer and collaborate closely with other departments.
• This position is ideal for final year students or recent graduates passionate about pursuing a career in Human Resources or Office Administration.

Key Responsibilties
Human Resources Support:

• Assist in maintaining and updating employee records and HR files (digital and hard copy).
• Support recruitment processes including posting job adverts, scheduling interviews, and collating CVs.
• Help with the onboarding of new staff (document preparation, orientation, induction support).
• Maintain HR attendance records, leave tracking, and staff movement logs.
• Assist with staff welfare activities and internal communications.
• Support in organizing performance appraisals and training sessions.

Administrative Support:

• Maintain a clean, well-organized, and efficient office environment.
• Manage general correspondence (emails, calls, incoming/outgoing documents).
• Track and manage office supplies inventory and initiate restocking processes.
• Assist with document control, record-keeping, and filing systems.
• Provide administrative support during meetings (scheduling, minute-taking, documentation).
• Support daily office operations and coordination across departments.

Compliance and Documentation:

• Help ensure staff documentation complies with organizational and donor requirements.
• Assist in maintaining confidentiality and the secure handling of sensitive HR records.
• Help support audits or internal reviews through timely and accurate record organization.
• Ensure proper labeling and filing of HR and administrative documents.

Other Duties:

• Provide general support to the admin and HR team on tasks as required.
• Support in planning and organizing internal events (staff meetings, trainings, workshops).
• Collaborate with the Finance team as needed for staff-related documentation.
• Assist in preparing activity reports and documentation for field interventions.
• Support the distribution of materials (WASH kits, medical supplies, educational materials, etc.).
• Help with data entry and filing of beneficiary records (where applicable).

Qualifications and Experience

• B.Sc. / HND or final year student in Human Resource Management, Business Administration, Public Administration, or a related field.
• Interest in HR and administrative operations in a nonprofit/NGO setting.
• Basic knowledge of HR principles and administrative practices is an added advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and interpersonal skills.
• Good verbal and written communication skills.
• Discretion and ability to maintain confidentiality.
• Previous internship or volunteer experience is a plus.

Working Conditions:

• Office-Based: The primary work location is FID’s Maiduguri or Damaturu office.
• Field Visits: Occasional travel to project sites (expenses covered by FID).
• Hours: Full-time (8:00 AM–4:30 PM, Monday–Friday).
• Environment: Collaborative, youth-friendly, and gender-sensitive workspace.

What You Will Gain
Learning & Development Opportunities:

• Valuable experience in NGO administration, logistics, and procurement
• Exposure to real-world organizational operations and team coordination
• Mentorship and skill development opportunities from experienced development professionals.
• Certificate of completion and a professional reference letter upon successful completion
• Opportunity to build a network within the development and humanitarian sector
• Friendly and inclusive working environment.

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Job Summary

• Program volunteers at Freshbreeze Initiative play a vital role in supporting our various projects and initiatives. By dedicating their time, skills, and passion, volunteers contribute directly to improving the lives of vulnerable populations, fostering community engagement, and promoting sustainable development practices.

Key Responsibilities
Project Support:

• Assist in the planning, implementation, and evaluation of community development projects.
• Support project activities such as workshops, training sessions, and community meetings.
• Help with logistics coordination for events and field activities.
• Maintain program records and databases
• – Assist with program reporting and monitoring

Community Engagement:

• Engage with beneficiaries and community members to understand their needs and aspirations.
• Facilitate communication between the organization and local stakeholders.
• Promote community participation and ownership in project activities.

Skills and Qualifications

• Candidates should possess a B.Sc Degree with 1 year work experience.
• Knowledge and strong interest in areas such as healthcare, nutrition, education, MHPSS, WASH, GBV, women and youth empowerment, sexual and reproductive health, environmental justice, food security, and livelihoods.
• Excellent ability to communicate information and ideas in writing and speaking so others will easily understand
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and basic internet research skills.
• Passion for community development and social impact.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a team as well as independently.
• Strong organizational and time management abilities.
• Flexibility-Ability to adapt to difficult situations (e.g., unforeseen change in context)
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Cultural sensitivity and respect for diverse perspectives.

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