JOB PURPOSE

• Is responsible for the correct planning, implementation and monitoring and management of the procurement activities and sections (Planning, order processing and procurement), in accordance with INTERSOS protocols, standards and procedures in order to contribute to an efficient running of the mission.

RESPONSIBILITIES

Task & Key Responsibilities:

Coordination and support

• Participate actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
• Manage the procurement sections at coordination level: Planning, order processing, procurement activities in coordination with the Country Logistics Coordinator and Base Logistics Officers. Coordinate communication lines and functional links between the supply and Finance and Medical departments

Logistics Information Management

• Ensure that data reported in INTERSOS Logistics software (IMP & IMS) are correctly used and accurate. Provide training to staffs if required

Supply-Chain and Procurement Management

• Define, monitor, evaluate and ensure the implementation of the strategies and overall procurement activities in the mission, making adjustments where needed, according to INTERSOS standards, protocols and procedures. This includes guaranteeing of the following:
• guarantee the respect of INTERSOS and donor procurement policies and procedures
• create the online Procurement Plan on IMP
• ensure a smooth-running supply administration in IMP (Purchase Request Management) and the respect of the implemented supply procedures
• stabilise supply activities within regular and emergency intervention of the projects and manage field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
• validate the use of the supply related third parties (suppliers, transport companies, freight forwarders, etc.) proposed by the supply officers, together with the technical referents when needed
• draft tender documents in coordination with the Country Logistics Coordinator
• maintain INTERSOS country/base pre-qualified list
• apply SOP 37, SOP 38 and SOP39.
• Plan, coordinate and supervise the daily activities of the Procurement sections and define their level of priority. Implement the adequate tools and procedures
• Plan and collaborate with the Global Supply Office on International Procurement processes. Follow up on the payment to suppliers in coordination with Finance Coordinators and Finance Manager
• Support the WFP Livelihood project high value procurements by ensuring Tenders dossiers and Publication evaluation and contracting.
• Prepare and publish through open Tender FWA for 2025-2026
• Conduct Market assessment for the existing mission routine procurements
• Prequalify new vendors to support the existing Mission Suppliers list

Human Resources Management

• Evaluate the workload of procurement staffs and the performance proposing re-dimensioning where necessary
• Plan, supervise and implement, in close coordination with the HR department, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staffs under his/her responsibility in order to ensure both the sizing and amount of knowledge required.

POSITION REQUIREMENTS

Qualifications and Experience:

• Degree and specialization in Logistics/Supply Chain/Business Related course
• Minimum 2 years’ experience in supply chain management and in organization of supply administration and procedures
• Desirable proven understanding of INTERSOS Field Logistics (general knowledge of INTERSOS equipment’s and kits in accordance with the nature of the project)
• Mission language essential. Local working language desirable
• Essential computer literacy (word, excel and internet) High level of integrity and understanding of procurement ethics
• Planning and organisational skills and ability to meet deadlines Negotiation skills, communication and interpersonal skills.
• Service orientation, Initiative, Analytical thinking & decision making, Flexibility and adaptability, People management and development
• Results and quality orientation, Teamwork and cooperation Commitment to INTERSOS principles