REQUEST FOR QUOTES (RFQ) FOR THE SUPPLY OF DIGNITY KIT FOR GIRLS

“RFQ N0:  EYNPN/ENRICH/TENDER/AUGUST/2025/0368 “SUPPLY OF DIGNITY KIT IN GUBIO, MAGUMERI, MOBBAR AND KAGA”

CLOSING DATE: 30th August 2025, 5:00 PM

LOCATION: PULKA

ITEM / DISCRIPTION	UNIT		QUANTITY
1Detergent 800gram	Pcs	80
2   Disposable Sanitary Pad (8pcs per one)	Pcs	160
3   Washing Soap 250gram	Pcs	320
4.   Toothpaste big size	Pcs	80
5.   Long toothbrush medium	Pcs	80
6.   Pair of Slippers (small, medium & large)	Pcs	80
7.    Towel (50% cotton) medium size	Pcs	80
8.   400gram Petroleum Jelly	Pcs	80
9.   Dettol 250ml	Pcs	80
10. Wrapper Cotton-6 yards	Pcs	80
11. Underwear cotton pant (small, medium, & large)	Pcs	240
12. Torch light solar lantern COB work light with USB charger 110-220v	Pcs	80
13. Treated Mosquito net (cotton size 6×6)	Pcs	80
14. Plastic Buckets 20 liters	Pcs	80
15. Bag for packaging (Ghana Must go big size) branded with 3 logos	Pcs	80
16. Mat small size	Pcs	80
17. Shaving Stick (Pack of 3 pcs)	Pcs	80
18. Black Jerry can 20 liters	Pcs	80

To be considered, bidders should submit a complete quotation not later than the closing date and time indicated above. Bidders should ensure that the quotation is well written in English, easy to read, follows the instructions provided, and contains only requested information.

QUESTION: Any questions should be submitted in writing and emailed to procurements@eynprojects.orgno later than three days after the issue date of this RFQ. No questions will be entertained if they are received by means other than the specified email address, and any communications to alternate e-mail addresses will result in the disqualification of the bidder.  The solicitation number (listed above) should be stated in the subject line. Answers will be compiled and distributed within 1 day from the closing date of questions

The Bidder is required to include details of three business references; this should include the name, company, and relationship to the bidder, email address, and / or phone number for each reference.

EYN Projects reserves the right to visit the place of business of a prospective supplier to verify that it is a legal business entity and has the necessary organizational and management competence to fulfill the necessary responsibilities.

1. All Bidders must provide proof of registration and tax. Attach CAC certificate and TIN CERTIFICATE, updated Tax clearance certificate, Proof of past experience when sending quotation.
2. All transportation and handling charges if any should be incorporated into vendor’s quoted unit price.

DISCLAIMER: – Brand Names:  Specific brands and / or models indicated—while often preferred—are for description only.  An equivalent substitute, as determined by the specifications, will be acceptable.

The EYN projects estimates that the commodities will be delivered within a period of 7 days. The selected bidder(s) should have the capacity to provide the commodities needed by EYN projects within the aforementioned timeframe. The consumption range provided is an estimate, and EYN projects reserves the right to consume above or below this range, or to order partial Items, and the selected bidder(s) shall deliver accordingly. The selected bidder(s) must deliver the commodities according to the provided timeline.

TENDER REQUIREMENTS:  – 

To ensure that best value is obtained the following would be considered;

1. Evidence of Vendor’s registration with CAC and Tax Identification number Certificate
2. Updated Tax Clearance Certificate
3. Acceptable quotation validity period
4. Availability of items
5. Delivery within specified time
6. Acceptable approved sample
7. three business references; this should include the name, company, and relationship to the bidder, email address, and / or phone number for each reference.
8. Quotation is applicable to 2% withholding tax and 1% Stamp duty.
9. Proof of past experience

EVALUATION CRITERIA: BEST VALUE: – Only quotations that meet the requirement above would be selected for evaluation. Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. EYN Projects reserves the right to waive immaterial deficiencies at its discretion