Job Summary

• The Procurement Officer is responsible for sourcing, purchasing, and managing goods and services required by the organization while ensuring accurate and timely data entry of procurement records. The role combines procurement expertise with strong data entry, record-keeping, and reporting skills to support efficient and transparent purchasing operations.

Key Responsibilities

Procurement Duties

• Source suppliers, request quotations, and evaluate bids based on price, quality, and delivery time
• Prepare and process purchase orders in accordance with company policies
• Negotiate with vendors to obtain favorable terms and pricing
• Monitor supplier performance and maintain good vendor relationships
• Ensure compliance with procurement procedures and regulations

Data Entry & Records Management

• Accurately enter purchase orders, invoices, supplier details, and inventory data into procurement systems
• Maintain up-to-date and well-organized procurement databases and files
• Verify data for accuracy, completeness, and consistency
• Generate procurement reports, summaries, and spreadsheets as required
• Track deliveries and update inventory or procurement systems accordingly

Administrative & Support Tasks

• Assist in budget tracking and cost analysis
• Coordinate with finance, stores, and other departments
• File and manage procurement documents (contracts, invoices, delivery notes)
• Support audits by providing accurate procurement records

Required Qualifications

• Diploma or Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field
• Proven experience in procurement and purchasing processes
• Strong data entry experience with high accuracy and attention to detail

Required Skills

• Excellent data entry speed and accuracy
• Proficiency in Microsoft Excel, Word, and procurement or ERP systems
• Strong organizational and record-keeping skills
• Good numerical and analytical abilities
• Ability to meet deadlines and manage multiple tasks
• Good communication and negotiation skills

Personal Attributes

• Detail-oriented and highly organized
• Honest and trustworthy
• Ability to work independently and as part of a team
• Problem-solving mindset