Job Summary

• The Personal Assistant (PA) to the CEO will provide high-level administrative and operational support to the Chief Executive Officer, ensuring efficient management of the CEO’s schedule, communications, and priorities.
• The ideal candidate will be proactive, highly organized, discreet, and able to manage multiple tasks in a fast-paced environment with minimal supervision.

Key Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the first point of contact for the CEO, handling correspondence, phone calls, and inquiries with professionalism and confidentiality.
• Prepare and organize reports, presentations, briefing materials, and other documentation as required.
• Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Ensure the CEO is well-prepared for meetings and events by providing background information, talking points, and necessary materials.
• Handle confidential and sensitive information with discretion.
• Liaise with department heads, clients, and external stakeholders on behalf of the CEO.
• Track and manage projects, deadlines, and deliverables assigned by the CEO.
• Perform general administrative duties such as filing, expense management, and correspondence handling.
• Undertake special assignments and projects as directed by the CEO.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 2–5 years’ experience as a Personal Assistant, Executive Assistant, or in a similar executive support role.
• Excellent communication (oral and written) and interpersonal skills.
• Strong organizational and time management abilities with great attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital communication tools.
• High level of discretion, integrity, and confidentiality.
• Ability to multitask and work under pressure in a fast-paced environment.
• Professional demeanor and strong sense of initiative.

Preferred Attributes:

• Experience supporting C-suite executives.
• Strong problem-solving and decision-making skills.
• Flexibility to work extended hours when necessary.