Job Summary

• We are seeking a highly organized and dedicated Ministry Operations Coordinator to support the smooth day-to-day functioning of ministry activities.Â
• This role encompasses administrative support, event coordination, volunteer engagement, and financial documentation.Â
• The ideal candidate will be detail-oriented, proactive, and aligned with the ministry’s values, mission, and vision.

Key Responsibilities
Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments for ministry leadership.
• Maintain organized records and files (both digital and physical), ensuring confidentiality and accessibility.
• Prepare correspondence, newsletters, and other communication materials.
• Oversee office supply inventory and ensure availability of resources.
• Manage book inventory, tracking sales, stock levels, and distribution records.

Event Planning & Coordination:

• Organize and coordinate ministry events, programs, and outreach activities.
• Handle logistics, volunteer coordination, and resource planning for events.
• Prepare agendas, registration lists, and participant materials.

Volunteer Coordination:

• Serve as the liaison between leadership and volunteers, ensuring smooth communication.
• Support leadership with volunteer scheduling and stipends processing.
• Foster a supportive environment for volunteers through timely guidance and assistance.

Communication:

• Maintain effective communication between the Executive Assistant, ministry teams, and the wider congregation.
• Collaborate with the communications team by providing timely content for newsletters, social media, and announcements.
• Distribute bulletins, announcements, and updates via email, SMS, and other platforms.

Financial Management Support:

• Track and document ministry expenses, support budget planning, and process invoices.
• Collaborate with the finance and audit teams to ensure accurate record-keeping and timely reporting.
• Maintain well-organized financial documentation and ensure timely submissions.

Office Management:

• Respond to emails, phone calls, and in-person inquiries from staff, members, and visitors.
• Keep the office space organized, welcoming, and well-maintained.
• Provide general administrative support to ministry operations.

Qualifications & Requirements

• HND or B.Sc. Degree in Public Administration, Business Administration, or a related discipline.
• Prior experience in administrative roles; experience in ministry or non-profit organizations is a plus.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High attention to detail and strong record-keeping skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, manage competing priorities, and take initiative.
• Discretion in handling confidential and sensitive information.
• Team-oriented, adaptable, and committed to serving in a dynamic, purpose-driven environment.