Job Summary

• The core functions of Exploration and Mining Department are to identify and evaluate resource deposits, plan extraction processes, ensure regulatory compliance and environmental sustainability, manage safety and technological advancements, and foster community relations for responsible and efficient mining operations. A senior officer working in this department would support the smooth operation of mining activities by handling documentation, coordination, and compliance in addition to other technical functions.
• The Department Senior Officer shall support the HOD in managing the Mines Engineering, Geology and Survey Units. Shall support the HOD to ensure operational efficiency by managing geological data, regulatory compliance, safety protocols, stakeholder communication, and resource logistics, while supporting technical processes such as exploration mapping and mineral evaluation.
• The Department Senior Officer shall maintain the highest level of integrity, demonstrate the I-REAP core values and be a contributor to the desired cultures, leading by example in all areas, and ensuring that line and staff are coordinated and kept abreast of corporate strategy and direction at all time.

Principal Duties and Responsibilities
Operational and administrative support:

• Effective administrative services.
• Custodian of internal systems, SOPs, process documents
• Manage document processing, registration, tracking and archival
• Manage departmental assets, work tools, facilities, etc.

Departmental Strategic Execution and Coordination:

• Ensure efficient support of execution of key initiatives of the HOD.
• Coordinate departmental collaboration on all admin matters within EZM and with corresponding departments in Client Companies.
• Ensure that business processes within the department are up to date.

Performance and Staff Management:

• Supervise the tasks assigned to the different HOUs and departmental team for effective closure.
• Facilitate relevant training on departmental processes, compliance requirements, and documentation and best practices for operation.
• Support the HOD in appraising staff of the department, provide mentorship/guidance to new staff and drive continuous improvement in staff performance.
• Shall be responsible for staff training and retraining.

Reporting and Compliance:

• Collate, compile and provide an operational report to the HOD for review and submission to the EC.
• Maintain all compliance lists and requirements, ensuring effective monitoring and timely escalation to achieve 100% compliance.

Business Continuity and Succession Planning:

• Act as 2IC to HOD and take charge in the absence of the HOD.
• Support in managing any unit or departmental function of any exited staff, by ensuring that each position has a replacement at any given time from internal resources pending replacement.
• Ensure that proper handover is done and all company tools are retrieved.
• Ensure that staff functions are rotational so that anyone at any given time can cover all roles.
• Collaborate with HOD to organise departmental-level onboarding of new hires, including provision of all tools, systems and work requirements.

Governance & Baseline Competencies

• Reporting: The department senior officer shall report directly to the HOD of the department & collaborate with ECSEC Admin on all admin-related matters.
• Admin Structure: The department senior officer shall be considered as Intermediate Senior Management.
• Baseline Competencies: Shall have an understanding of document management principles, an understanding of project management, the ability to prepare and present management reports and an understanding of departmental operations.

Qualifications
Minimum Educational Qualification:

• A Bachelor’s Degree in Geology, Mining Engineering, Geoscience, Earth Sciences, Environmental Science, Engineering, or Business Administration (with strong technical experience) is required.
• Relevant professional certifications (e.g., COMEG, NIOMCO, or certification in Mining/Exploration Project Management, HSE, or GIS mapping) are highly desirable.
• A postgraduate qualification in Mining Management, Geoscience, Environmental Management, or MBA (Operations/Project Management focus) will be an added advantage.

Minimum Years of Experience:

• Minimum of 5 years post-graduation experience, with at least 3 years in administrative or supervisory roles within a mining, geology, or engineering context.
• Demonstrated experience in technical coordination, mining logistics, compliance documentation, or field operations support is essential.

Technical and Administrative Skills:

• Strong understanding of mining workflows, exploration mapping, survey data management, and field logistics coordination.
• Proficiency in handling regulatory documentation, environmental compliance reports, and permits tracking.
• Ability to prepare operational reports, coordinate project data from survey/geological teams, and manage asset and tools inventory.
• Familiarity with mapping tools (e.g., GIS, AutoCAD, or Surfer), mine planning software, or data visualisation tools is advantageous.
• Competent in document control systems, SOP development, and administrative process tracking.
• Strong working knowledge of Microsoft Office Suite, particularly Excel and Word for technical reporting.

Personal Attributes and Leadership Competencies:

• Demonstrates discipline, reliability, and accountability in a safety-critical, field-intensive work environment.
• Excellent organisation, time management, and multi-tasking ability under field or operational pressure.
• Strong communication skills, including the ability to coordinate between field teams, regulatory bodies, client companies, and corporate offices.
• High level of integrity, with strict adherence to confidentiality, compliance protocols, and reporting accuracy.
• Ability to mentor junior staff and enforce safety, reporting, and documentation standards across the department.
• Upholds the I-REAP core values and leads by example in promoting a culture of responsibility, efficiency, and environmental stewardship.

Organisational Fit and Role Readiness:

• Capacity to act as Second-in-Command (2IC) to the HOD, with readiness to manage departmental operations during the HOD’s absence.
• Capable of stepping into any of the sub-units (Mines Engineering, Geology, Survey) to ensure business continuity during absences or role transitions.
• Proven ability to manage staff onboarding, resource provisioning, and field coordination logistics for smooth operational delivery.
• Skilled in collating compliance data, tracking reporting obligations, and escalating risks or delays as needed.
• Able to coordinate technical, administrative, and compliance functions in alignment with exploration goals and corporate strategy.

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Job Summary

• The core functions of the Finance and Accounts department involve maintaining accurate financial records, preparing and analyzing financial reports, and managing budgets to guide business decisions.
• They also handle cash flow management, process payments to suppliers and from customers, administer payroll, and ensure compliance with financial regulations.
• The Department Senior Officer will work to support these activities to safeguard the organisation’s financial health and support its strategic objectives.
• Shall support the HOD in managing the Accounts, Finance, Asset, Budget/Cost and Sales/Distribution units. He/she shall also support the HOD to ensure the financial integrity, efficiency, and strategic growth of the organization.
• The Department Senior Officer must maintain the highest level of integrity, demonstrate the I-REAP core values and be a contributor to the desired cultures, leading by example in all areas, and ensuring that line and staff are coordinated and kept abreast of corporate strategy and direction at all time.

Principal Duties and Responsibilities
Operational and administrative support:

• Effective administrative services
• Custodian of internal systems, SOPs, process documents
• Manage document processing, registration, tracking and archival.
• Manage departmental assets, work tools, facilities, etc.

Departmental Strategic Execution and Coordination:

• Ensure efficient support of execution of key initiatives of the HOD.
• Coordinate departmental collaboration on all admin matters within EZM and with corresponding departments in Client Companies.
• Ensure that business processes within the department are up to date.

Performance and Staff Management:

• Supervise the tasks assigned to the different HOUs and departmental team for effective closure.
• Facilitate relevant training on departmental processes, compliance requirements, and documentation and best practices for operation.
• Support the HOD in appraising staff of the department, provide mentorship/guidance to new staff and drive continuous improvement in staff performance.
• Shall be responsible staff training and retraining.

Reporting and Compliance:

• Collate, compile and provide operational report to the HOD for review and submission to the EC.
• Maintain all compliance lists and requirements, ensuring effective monitoring and timely escalation to achieve 100% compliance.

Business Continuity and Succession Planning:

• Act as 2IC to HOD and take charge in the absence of the HOD.
• Support in managing any unit or departmental function of any exited staff, by ensuring that each position has a replacement at any given time from internal resource pending replacement.
• Ensure that proper handover is done and all company tools are retrieved.
• Ensure that staff functions are rotational so thanyone at any given timeanyone can cover all rolesanyone at any given time can cover all roles.
• Collaborate with HOD to organize departmental-level onboarding of new hires, including provision of all tools, systems and work requirements.

Governance & Baseline Competencies:

• Reporting: The department senior officer shall report directly to the HOD of the department & collaborate with ECSEC Admin on all admin related matters.
• Admin Structure: The department senior officer shall be considered as Intermediate Senior Management.
• Baseline Competencies: Shall have understanding of document management principles, understanding of project management, ability to prepare and present management reports and understanding of departmental operations.

Qualifications
Minimum Educational Qualification:

• A Bachelor’s Degree in Accounting, Finance, Economics, Banking and Finance, Business Administration, or a related financial discipline is required.
• Possession of professional certifications such as ICAN, ACCA, CPA, or CFA is highly desirable.
• A postgraduate qualification (e.g., MBA Finance, M.Sc. Accounting, or related degree) will be an added advantage.

Minimum Years of Experience:

• Minimum of 5 years professional experience in finance or accounting, with at least 3 years in a supervisory or financial administrative role.
• Experience in supporting or managing budgeting, financial reporting, payroll, or cost control processes is essential.

Technical and Administrative Skills:

• Strong understanding of financial regulations, taxation, budgeting principles, and auditing standards.
• Proficient in managing financial records, ensuring accuracy, compliance, and timely submission of reports.
• Skilled in the preparation and coordination of departmental financial reports, reconciliations, and documentation for internal and external review.
• Familiarity with ERP systems, accounting software (e.g., Sage, QuickBooks, SAP, Oracle), and MS Excel for financial modelling.
• Competence in document management, SOP administration, and financial process optimisation.
• Understanding of internal controls, asset tracking, sales documentation, and vendor/customer transaction workflows.

Personal Attributes and Leadership Competencies:

• Demonstrates high integrity, accountability, and commitment to transparency in financial dealings.
• Excellent numerical and analytical skills with attention to detail and risk sensitivity.
• Ability to handle confidential information with discretion and professional judgement.
• Effective leadership, team coordination, and problem-solving skills.
• Strong verbal and written communication, especially for financial policy updates and compliance clarifications.
• Demonstrates alignment with I-REAP core values, modelling a high-performance, compliant, and ethical culture.

Organisational Fit and Role Readiness:

• Capacity to serve as Second-in-Command (2IC) to the HOD and oversee departmental operations in their absence.
• Able to step into any finance sub-unit (e.g., Payroll, Budget, Sales, Asset Control) to ensure uninterrupted performance during staffing gaps.
• Readiness to support onboarding, provide working tools, and coordinate internal training to ensure operational continuity.
• Competence in managing compliance lists, ensuring adherence to statutory requirements, and flagging financial risks promptly.
• Ability to coordinate with Client Companies, auditors, and other departments on finance-related administrative matters.

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