Job Brief

• We are looking for an Administrative Officer to join our team and support our daily office procedures
• A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
• Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), Preparation of Memos and organizing company records.
• If you have previous experience as an Office Administrator or similar administrative role, we\’d like to meet you.
• Our ideal candidate also has working knowledge of office equipment and office management tools.
• Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities

• Proper recording and filling of documents and approve memos.
• Maintain and update company databases
• Prepare reports and presentations with statistical data, as assigned
• Raising of exist pass and waybill for trucks and peddlers allocated to Oil & Gas section.
• Carried out all GMD\’s instructions as assigned.
• Organize a filing system for important and confidential company documents
• Sending report on trucks available for fueling to the secretariat on a daily basis.
• Reconciliation of stationary tank on a monthly basis.
• Reconciliation of tires and making request as at when due.
• Monitory of truck movements and preparing of scheduled for serving of truck.
• Ensuring effective post trip inspection and attending to truck driver\’s complaint.

Requirements

• Degree; additional qualification in Office Administration is a plus
• Proven work experience as an Administrative Officer
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.
• Experience with office management software like MS Office (MS Excel and MS Word specifically).

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