Responsibilities

• Manage onboarding and offboarding end-to-end (offers, contracts, documentation, orientation, exit documentation).
• Maintain accurate employee records (physical & digital) and ensure confidentiality of HR files.
• Manage probation confirmations, confirmations documentation, and staff data updates.
• Coordinate recruitment logistics (job postings, CV shortlisting support, interview scheduling, reference checks, offer documentation).
• Maintain a hiring tracker and recruitment status updates for leadership.
• Coordinate onboarding plans with hiring managers (role expectations, first-week plan, tools, access).
• Administer leave, attendance, and time-off processes; produce monthly leave/attendance reports.
• Coordinate performance cycles (KPI/OKR templates, reminders, documentation, scorecard collation).
• Track training needs and coordinate training logistics (internal sessions, vendors, attendance).
• Support employee engagement initiatives and maintain the annual engagement calendar.
• Support implementation of company policies and ensure employees acknowledge required policies.
• Support disciplinary documentation and HR case file management under leadership direction.
• Manage CEO calendar, meeting scheduling, reminders, and meeting preparation.
• Prepare meeting packs, agendas, minutes, and follow-up action trackers.
• Coordinate internal leadership meetings and ensure actions are tracked and closed.
• Handle sensitive communications with discretion and professionalism.
• Support travel logistics, itinerary planning, and expense documentation as required.
• Manage office administration (supplies, vendors, utilities, facility requests).
• Coordinate documentation, courier/logistics for office use, and basic procurement requests.
• Support internal events logistics (townhalls, staff sessions, trainings, client meetings where needed).
• Any other tasks that may be assigned.

Skills

• Discrete, reserved and able to handle business, personal, and other information with the highest level of confidence.
• Should be proficient in speaking / corresponding with CEOs and other C-suite executives.
• Conceptualization & Business Acumen.
• Professionalism in Appearance & Attitude.
• Highly organized.
• Able to adapt quickly, handle multiple tasks, and prioritize.
• Confident, self starter, and with sound judgment.
• People skills + firmness when enforcing process
• Clear written and verbal communication
• Problem-solving and process improvement mindset

Educational Qualification & Requirements

• Bachelor’s degree (BA/BSc) in HR, Business Admin, Psychology, or any other relevant field.
• 2–5 years experience in HR operations, admin, and/or executive support within a structured corporate environment.
• Strong understanding of HR processes (onboarding, documentation, leave, ER support).
• Proficiency in Microsoft Office / Google Workspace (Excel/Sheets, Docs/Word, PowerPoint/Slides).
• Strong documentation, reporting, and stakeholder management skills.
• Good knowledge of Business Management, Project Management and Team Management.
• Excellent research and analytical skills.
• Excellent verbal and written communications skill.

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