Job Summary

• The Personal Assistant (P.A) to the Executive Director (ED) will provide high-level administrative, strategic, and operational support to ensure the smooth functioning of the Executive Director’s office.
• The role requires a proactive, highly organized, and discreet individual capable of managing competing priorities and representing the ED with professionalism in all engagements.

Responsibilities

• Manage the ED’s calendar, schedule meetings, appointments, and travel arrangements.
• Handle confidential correspondence, reports, and documents on behalf of the ED.
• Serve as the first point of contact for internal and external stakeholders seeking audience with the ED.
• Draft, edit, and format memos, presentations, speeches, and official communications.
• Coordinate and prepare background materials and agendas for meetings, conferences, and engagements.
• Follow up on action points and ensure deadlines are met.
• Organize logistics for meetings, retreats, and public engagements involving the ED.
• Maintain an efficient electronic and physical filing system for the ED’s office.
• Assist in conducting research and compiling briefing documents and reports.
• Ensure the ED is well-prepared for all meetings and external engagements.
• Represent the ED in meetings or engagements when delegated.

Qualifications and Experience

• Qualification should be a minimum of a B.Sc. in Administration, Social Sciences, Communications, or a related field.
• Minimum of 3 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Experience working in an NGO or development sector is highly desirable.

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Job Summary

• The project delivery is a Pillar coordinating activity of four strategic departments – these include programes, business development and partnership, research and development, communication, monitoring, and evaluation departments.
• This role requires strategic leadership, stakeholder management, and operational excellence to ensure projects meet their objectives, deadlines, and budgets while aligning with AYGF’s mission and values.

Responsibilities

• Develop and implement project management strategies to ensure efficient delivery of AYGF initiatives.
• Oversee project planning, execution, monitoring, and evaluation to ensure alignment with organizational goals.
• Identify risks and implement mitigation strategies to enhance project success.
• Ensure that all projects adhere to donor and organizational policies, as well as national and international standards.
• Lead and mentor project teams to enhance capacity, efficiency, and effectiveness.
• Foster a collaborative and results-driven work environment.
• Develop and maintain strong relationships with donors, government agencies, and other stakeholders.
• Represent AYGF in meetings, conferences, and other engagements related to project delivery.
• Work with internal and external teams to secure funding and ensure compliance with donor requirements.
• Work with the finance team to track expenditures, generate financial reports, and optimize resource allocation.
• Ensure timely and accurate reporting of project progress to donors, stakeholders, and management.
• Maintain comprehensive documentation and records for all project activities.

Qualifications & Experience

• Qualification should be minimum of M.Sc Degree in Project Management, Development Studies, Social Sciences, or related fields with at least 7+ years of experience in project management, with a focus on non-profit or development sectors.
• The Candidate should possess strong leadership, team management, and problem solving skills.

Key Competencies:

• Strategic thinking and decision-making.
• Budget and financial management skills.
• Strong negotiation and partnership-building capabilities.
• High level of adaptability and ability to manage multiple projects simultaneously.