Job Summary

• The Accounts Payable Accountant is responsible for managing the end-to-end accounts payable cycle.
• This includes verifying and processing invoices, ensuring timely and accurate payments to vendors, reconciling statements, and maintaining proper documentation.
• In an airline environment, this role ensures all operational vendors including fuel suppliers, maintenance providers, and airport authorities are paid accurately and in accordance with contractual terms.

Duties / Responsiblities
Invoice Processing:

• Receive, review, and verify vendor invoices for accuracy and compliance with purchase orders and contracts.
• Ensure correct coding and cost center allocation (e.g., by aircraft, route, or station).
• Perform three-way matching of invoice, purchase order, and receipt. Payments
• Prepare and schedule vendor payments (ACH, wire transfers, cheques).
• Ensure timely payments and capture early payment discounts.
• Handle urgent or ad-hoc payment requests (e.g., AOG – aircraft on ground scenarios).

Vendor Management:

• Maintain up-to-date vendor records and payment terms.
• Reconcile vendor statements and resolve discrepancies or disputes.
• Liaise with procurement and operational departments to verify services rendered

Reconciliations and Reporting:

• Reconcile AP sub-ledger to general ledger balances monthly.
• Generate AP aging reports and support cash flow forecasting.
• Record accruals for unbilled services at month-end.

Compliance and Controls:

• Ensure all payments are authorized in line with the company’s delegation ofauthority.
• Assist with audit requests and ensure documentation is filed properly.
• Perform any other tasks as may be assigned by your Line Manager.

Experience & Qualification

• Bachelor’s degree in Accounting, Finance, or a related field.
• ACA, ACCA, is a must.
• 4 -6 years of relevant accounting experience (aviation industry experience preferred).
• Strong understanding of financial statements and general accounting principles
• Minimum 3–4 years of accounts payable experience (aviation or transport industry preferred).
• Familiarity with aviation-specific payables (fuel, maintenance, airport fees) is a plus.

Required Skills:

• Strong attention to detail and organizational skills.
• Proficiency in ERP systems (SAP, Tally, Odoo or similar).
• Excel proficiency (pivot tables, VLOOKUP, reconciliation templates).
• Good communication skills to liaise with vendors and internal departments.
• Experience working with multi-currency transactions.
• Ability to work under pressure and meet tight deadlines.

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