Job Summary

• The overall purpose of the position is to support the quality assurance and quality improvement of all the monitoring and evaluation activities of the Nigeria Country Programme.
• The position will support key routine assignments such as ensuring site-level data quality and management, which include ensuring that site staff are using standard data collection tools, supporting routine data collection, data entry, data analysis, and data reporting.
• The M&E Assistant will be required to understand the entire m2m program in order to easily identify errors and inconsistencies in data.
• The position will be based at the Country Office in Abuja.

Key Performance Areas
Data management:

• Collaborate with site colleagues to ensure that all sites have latest data collection tools i.e. Facility, Community etc.
• Work with M&E Manager and Site Coordinators to ensure data is entered in real-time from sites.
• Weekly review data to ensure correctness and completeness.
• Verify entered data by reviewing, correcting, changing or deleting entered information.
• Generate data reports based on entered data on a periodic basis and as required.
• Respond to information access and retrieval requests from authorised members.
• Ensure receipt of all monthly M&E and other reporting forms from all sites
• Support data management in relation to periodic evaluations and operations research

Data quality monitoring:

• Monitor site level data quality using standard checklist.
• Coach and mentor site staff on data quality.
• Participate in routine data compilation, monthly, quarterly and annually whenever necessary.
• Assist in implementation of all M&E activities; development of tools, capacity building, site supervision, data collection and reporting.
• Review data to ensure completeness and accuracy in data entry, follow up on missing data and data reporting forms, and implement data quality controls

Reports/ Documentation:

• Work with colleagues to provide relevant data and information required to develop proposals and compile donor reports and head office reports.
• Provide data and information whenever required to document lessons learned and special reports.
• Maintain filling system to ensure secure and organized storage of site reporting forms and other related M&E documents
• Coordinate the supply, production, and distribution of printed M&E tools for all m2m sites in Nigeria
• Assist the Nigeria Country Team as required including running reports of data used for programme review and planning.

Capacity Building:

• Assist with training sessions of site staff on data documentation, indicators, monthly data compilation and data quality check techniques.
• Conduct on site supportive supervision visits to identify gaps and challenges faced by site staff and offer onsite training, mentoring and support for improved data collection and management.
• Collaborate with the country team to formulate roll-out plans for new data collection tools.
• Facilitate M&E training components during pre-service training and in-service training
• The Senior M&E Assistant will engage with Health Facility staff, Area Council M&E Officers, and other key health stakeholders.
• The role may also involve liaising with external partners, including facility and community-level staff, representatives from the State Ministry of Health (SMoH), as well as donor and implementing partner personnel.

Qualifications and Experience

• A bachelor’s degree in a relevant discipline (e.g. public health, statistics, or demography)
• At least 3-4 years’ post NYSC experience in monitoring and evaluation
• Experience working in the NGO arena will be an advantage.
• Proven experience in managing and processing data, including conducting data quality audits in the health sector, experience with HIV/AIDS programmes is preferred
• Computer skills and experience using MS Excel, Outlook and Access are a requirement
• Knowledge of DHIS2, Commcare, SPSS, Epi info, Epi-data or Stata packages (at least one of these)
• Fluency in English, ability to speak in Hausa will be an added advantage.

Competencies:

• Exceptional attention to detail and the ability to concentrate on detail for long periods of time
• Ability to deliver accurate work
• The ability to work independently and in a team
• Good interpersonal and communication skills
• Ability to deliver to deadline
• Possess good analytical and interpersonal skills
• Basic understanding of digital health platforms such as CommCare and DHIS2
• Understanding of Microsoft Excel and Access

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Senior Programme Assistant

• The Senior Programme Assistant will support the day-to-day coordination, implementation, and monitoring of m2m Nigeria’s programmatic activities at supported health facilities and communities.
• The role will focus on ensuring quality service delivery across thematic areas such as PMTCT, RMNCH, and ECD.
• She/he will work closely with Mentor Mothers and other field staff to drive performance, support capacity building, and promote m2m values in all community and facility-based engagement.

Key Performance Areas

Programme Implementation:

• Provide supportive assistance to Facility and Community Mentor Mothers on m2m RMNCH/PMTCT and ECD programme standards, under the guidance of the Programs Officer.
• Provide day-to-day administrative and logistical support for program activities, including scheduling meetings
• Assist in planning and coordinating field-based programme activities (community outreaches, orientation, facility meetings
• Assist in preparing program reports, presentations, and success stories for internal and external stakeholders.
• Maintain effective communication with facility teams and community stakeholders.
• Maintain proper filing and retrieval systems for program documents, reports, and other resources.
• Support monitoring visits and quality improvement activities across program sitesasneeded.
• Collate weekly activity updates across thematic areas

Training and Capacity Building

• Assist with logistics and coordination of pre-service and in-service trainings.
• Co-facilitate pre and in -service trainings where necessary
• Provide onsite and off-site mentorship to field staff

Human Resource Management:

• Support management of site staff
• Collate timesheets and leave request for field staff for compliance tracking.
• Live and promote m2m values including integrity, honesty, dedication, empathy, compassion and teamwork among m2m staff.

Programme Administration:

• Assist with procurement processes, vendor follow-ups, and tracking of program expenditures
• Support the prudent use of m2m’s resources at project sites
• Take notes and file minutes of programme related meetings

Requirements
Qualifications and Experience:

• Degree or its equivalent in Health Sciences (Public Health, Clinical Medicine, Nursing, Environmental Health) or Psychology.
• Minimum of 3-4 years’ post NYSC field experience in public health, preferably with a focus on Prevention of Mother to Child Transmission (PMTCT), or HIV/AIDS programming, Reproductive Maternal New-born and Child Health (RMNCH), and Early Childhood Development (ECD).
• Experience working in the NGO arena will be an advantage.
• Experience in facilitation, supervision, and field-level quality improvement.

Competencies:

• Strong interpersonal skills and ability to coordinate field staff.
• Excellent organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Fluency in English and local Nigerian languages.
• Knowledge of Nigerian healthcare system
• Ability to work under pressure, manage multiple tasks, and meet deadlines.
• Self-motivated, with good analytical skills and a results-oriented approach.
• Excellent communication skill both verbally and written

Remuneration
Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.