Job Description

• The duties of a secretary to a managing director (MD) in a Nigerian solar and inverter battery company combine high-level administrative support with critical corporate governance and compliance functions specific to the energy sector.
• This person is a key liaison and a principal officer of the company, not merely a clerical assistant.

Responsibilities
Core Administrative and Executive Support Duties:

• The primary function is to free the MD’s time for strategic tasks by managing day-to-day operations and administrative burdens.
• Calendar and Schedule Management: Managing a complex calendar, scheduling meetings, appointments, and proactively resolving conflicts.
• Communication Hub: Screening calls, emails, and general requests, responding to or redirecting them as appropriate, and drafting high-level correspondence, memos, and reports on the MD’s behalf.
• Drafting Documents: Preparing high-level correspondence, presentations, and reports on behalf of the MD.
• Cross-Departmental Coordination: Synchronizing activities between sales, engineering, and installation teams to ensure smooth workflow.
• Travel Coordination: Arranging complex domestic and international travel itineraries, including flights, accommodation, and logistics, and processing expense reports.
• Meeting Management: Organizing and coordinating meetings, preparing agendas and board packs, taking detailed minutes, and following up on action items to ensure timely execution of decisions.
• Information and Records Management: Developing and maintaining efficient filing systems for both physical and digital confidential records and executive documentation.
• Project Assistance: Supporting the MD with research, documentation, and tracking the progress of specific projects or strategic initiatives.

Corporate Governance and Compliance Responsibilities:

• Statutory Compliance: Ensuring the company complies with the provisions of the Companies and Allied Matters Act (CAMA) 2020 and other relevant Nigerian laws and regulations.
• Regulatory Filings: Overseeing the timely and accurate submission of statutory returns and notifications to the Corporate Affairs Commission (CAC) and other sector-specific bodies (e.g., related to renewable energy standards or quality control for inverters/batteries).
• Governance Advisor: Advising the board on corporate governance best practices, ethical conduct, and the directors’ legal responsibilities.
• Stakeholder Liaison: Serving as a formal link between the board, shareholders, internal management, and external regulatory bodies, ensuring transparency and effective communication.
• Documentation and Legal Formalities: Preparing, approving (when authorized), signing, and sealing agreements, legal forms, and other official documents.

Sector-Specific Nuances (Solar and Inverter Industry):
The nature of the business means the secretary might also be involved in:

• Understanding and monitoring regulatory changes related to theNigerian renewable energy sector.
• Managing documentation related to technical projects, site visits, or specific product certifications (solar panels, inverter batteries).
• Collaborating with various departments (e.g., IT, legal, finance, engineering) on administrative processes and project coordination within the energy value chain.

Office & Financial Management:

• Expense Tracking: Documenting the MD’s expenses and assisting with basic bookkeeping tasks like processing invoices.
• Resource Management: Managing office systems and inventory to ensure the executive office operates efficiently.

Qualifications

• B.Sc Degree / HND qualification in Business Administration, Office Management, Secretarial Studies, or a related field.
• Experience: 5 – 8
• Professional certification an added advantage.
• Preferably female, residing around Okota, Amuwo Odofin and Festac axis.

Skills:

• Excellent typing speed and transcription accuracy.
• Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Strong written and verbal communication skills.
• High level of discretion, attention to detail, and professionalism.

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Job Description

• An HR Officer in a solar and inverter battery sales company, reporting to an HR Manager, primarily handles the daily operational and administrative HR tasks, with a strong focus on supporting a sales-driven culture.
• This includes recruitment support, employee records management, benefits administration, and assisting with performance management, all while ensuring compliance with employment law.

Core Duties and Responsibilities
Recruitment and Onboarding Support:

• Assist in drafting specific job descriptions for sales roles and other positions in the company.
• Post job advertisements on various platforms and manage the influx of applications.
• Screen CVs, conduct initial interviews, check references, and prepare job offers for successful candidates.
• Coordinate the onboarding process, including preparing new hire paperwork (contracts, handbooks), conducting orientation sessions, and ensuring new sales staff understand company policies and culture.

Employee Relations and Welfare:

• Serve as the first point of contact for day-to-day HR-related queries from employees.
• Assist in managing employee relations issues, resolving basic conflicts, and handling grievances or disciplinary procedures in line with company policy and legal requirements.
• Promote employee well-being initiatives and help foster a positive work environment, which is crucial for motivating a sales team.
• Manage leave requests, monitor attendance, and address related queries.

Compensation and Benefits Administration:

• Administer payroll and ensure employees receive accurate and timely compensation, including processing salary, bonuses, and sales commissions in coordination with the finance department.
• Manage employee benefits programs (health insurance, pensions, etc.), including enrollment and answering questions.

Training and Development Coordination:

• Coordinate training and development programs, which might include specific sales techniques, product knowledge (solar/inverter tech), and soft skills workshops.
• Liaise with external training providers and maintain records of all training activities.
• Support managers in identifying training needs and implementing performance improvement plans.

HR Administration and Compliance:

• Maintain and update all employee records (both physical and electronic) with meticulous attention to detail.
• Ensure all HR practices comply with local labor laws and regulations to mitigate legal risks.
• Prepare HR documents such as employment contracts, offer letters, and policy updates.
• Generate reports on HR metrics, such as turnover rates, recruitment efficiency, and attendance, for review by the HR Manager and top management.

Qualifications

• First Degree in Business Studies or Social Sciences or related disciplines from a recognized university.
• A professional HR qualification is an added advantage

Experience:

• A minimum of five (5) years as a Human Resources professional in an organisation of at least more than 30 staff.
• Hands on experience of developing and implementing HR policies and procedures.
• Experience in developing and managing performance management processes, practices and systems.
• Experience with staff relations and dealing with staff issues including grievances.
• Proven experience in following up on staff training and development plans.

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