Job summary

The Procurement Officer shall manage our organisational procurement process and supply chain activities. The Procurement Officer will be responsible for sourcing suppliers, negotiating contracts, and managing vendor relationships to ensure timely and cost-effective procurement of goods and services. This role requires strong negotiation skills, analytical thinking, and the ability to work collaboratively with internal and external stakeholders

Job responsibilities:

Programming

• Identify, evaluate, and select suppliers.
• Build and maintain strong relationships with vendors to ensure quality and timely delivery
• Prepare purchase orders and negotiate contracts.
• Ensure procurement activities align with budgetary constraints and company policies.
• Monitor stock levels and reorder supplies as needed.
• Collaborate with admin staff to ensure adequate inventory control.
• Conduct market research to identify trends, pricing, and supplier options.
• Evaluate market conditions to ensure competitive purchasing.

Program administration

• Ensure all procurement activities comply with legal and regulatory requirements.
• Maintain accurate records of purchases, contracts, and supplier performance.
• Identify cost-saving opportunities without compromising quality.
• Monitor spending and ensure procurement efficiency.
• Work with various departments to understand their supply needs.
• Facilitate communication between stakeholders and suppliers.
• Assess and mitigate risks associated with supply chain disruptions.
• Develop contingency plans for critical procurement issues.

Education and experience:

•  Bachelor’s degree in supply chain management, Procurement, Logistics, or related field.
• Minimum 3 years of experience in procurement or supply chain management.
• Experience working with procurement software and systems.

Personnel skills:

• Strong knowledge of procurement principles, practices, and regulations.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to analyse data, identify trends, and make informed decisions.
• Strong organizational and time management skills.
• Proficient in Microsoft Office and procurement software.

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Project Scope:

• This project will directly target persons with disabilities, their family members and other community structures, the state and local government ministries, departments and agencies, Civil Society Organizations including Organization of People with Disabilities (OPDs), Women and girls, Community Health Workers and community members in  Borno state.
• The project is equally a deliberate focus on strengthening the capacity of OPDS, CSOs, FBOs ,  government stakeholders and  media platforms using a structured multi-sectorial  and Community Based Inclusive Development approach to reinforce awareness of the rights of persons with disabilities.

General Position Summary

 General accounting

• In collaboration with other finance, Admin and Programme staff ensure that accurate records for all daily transactions are kept in the right format and place.
• Prepare balance sheets and other reports as may be required.
• Process invoices in support of payments as may be required.
• Review/record accounts payable and accounts receivable in line with organizational policies, and accounting standards.
• Ensure that the financial system is always up to date with financial data.
• Manage petty cash
• Perform any other accounting duty that may arise from time to time.

Banking

• Ensure that all banking transactions are done on time with very minimum risk and in line with organisational and donor policies.
• In collaboration with other finance staff, support the Finance Manager and the Executive Director to reconcile bank statements.
• Work with programme team to prepare all budgets that may be required.
• Ensure that petty cash is managed in line with organisational policies and practices.
  Auditing, Financial Management and Reporting
• Prepare the preparation of month end/quarterly financial reports.
• Prepare both the conduct and management of internal and external audit processes.
• Provide support to the Head of Finance/Finance Manager to implement all audit recommendations.
• Prepare and submit monthly management and donor reports to Senior Management Team(SMT)

Grant Management and Compliance.

• Lead the Operations team to meet programme management requirements.
• Enforce compliance with national, organisational and donor conditions as applicable
• In collaboration with the Operations team, support the effective management of grants by
  ensuring that all grant conditions (including procurement, reporting and extensions) are
  met.
• In collaboration with the operations team, ensure that routine grant monitoring
  mechanisms (like monthly and quarterly budget meetings) are held and actions
  implemented.
• Ensure documentation and filing of project activities are done in compliance with
  Organisation and donor policies and procedures.
  • Support in forecast preparation and Management

Required Skills, Knowledge & Qualifications

Essential

• A degree in Finance, Accounting or Economics with at least two years of post-qualification experience.
• A professional qualification such as ACA, CNA, or any other foreign qualification like ACCA, CIMA is an added advantage
• A solid knowledge of financial and accounting procedures
• Experience in using financial software like QuickBooks, ProMIS etc
• Advanced MS Excel skills
• Knowledge of financial and tax regulations
• Excellent analytical and numerical skills
• Strong ethics, with an ability to manage confidential data.

Desirable

• Honesty and integrity are desired attributes in this role.
• Multitasking and ability to work under pressure.

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