About the Role

• We’re looking for a smart, organized, and execution-focused Event Assistant to join the Atinudah Concepts team. This role is essential to the success of every event, serving as a central operational link between teams, vendors, and timelines.
• You will work closely with Event Coordinators to implement all event logistics, manage on-ground execution, and ensure that every detail is executed to perfection, from set build to breakdown.
• You’ll support everything from venue coordination, creative implementation, production tracking, and vendor alignment to ensuring day-of-event delivery standards are met across all touchpoints.
• You must be highly collaborative, calm under pressure, resourceful, and deeply committed to delivering top-tier experiences, no matter the event size or type.

Key Responsibilities
Logistics, Coordination & Operational Support:

• Assist in managing all pre-event logistics, including venue walk-throughs, item checklists, load-in/load-out schedules, and vendor alignment.
• Coordinate with internal teams and external partners to ensure seamless material movement, branding installations, and overall site readiness.
• Track and manage delivery of production materials, printed items, branding components, and event collateral across locations.

Execution & On-Ground Excellence:

• Oversee the setup, monitoring, and dismantling of event spaces in collaboration with the production and creative teams.
• Ensure brand quality, layout accuracy, and environmental aesthetics are consistent with creative direction.
• Actively monitor timelines, vendor activity, and guest experience touchpoints during live events, flagging potential issues and solving problems in real time.

Vendor Management & Relationship Handling:

• Liaise directly with vendors and service providers to align expectations, timelines, and deliverables.
• Provide on-site oversight of vendor execution (e.g., lighting, AV, catering, technical teams) and maintain positive working relationships for future collaboration.
• Track vendor check-ins, ensure timely delivery of services, and assist in vendor feedback documentation.

Budget Documentation & Support:

• Collaborate with event coordinators to manage expense documentation, vendor quotes, and cost-tracking spreadsheets.
• Support in sourcing cost-effective options for materials, rentals, and supplies, helping to optimize project budgets.
• Maintain post-event reports and ensure all documentation is organized and filed correctly.

Creative Implementation & Brand Alignment:

• Work with concept and design teams to understand layout directions and ensure on-site creative materials are installed correctly (e.g., banners, backdrops, floorplans).
• Offer suggestions on-site when creative solutions are needed due to space, weather, or vendor limitations.
• Uphold brand integrity in every interaction, both visually and professionally.

Requirements

• Candidates should possess a Bachelor’s Degee with 1–3 years of experience in event support, coordination, production logistics, or project execution roles
• Experience working in cross-functional creative environments (events, activations, and brand launches).
• Excellent organizational and communication skills, written, verbal, and interpersonal.
• Ability to handle multiple projects simultaneously while staying focused and detail-oriented.
• Strong coordination and time management skills, you know how to “hold time” and get teams moving.
• Familiarity with inventory management, production workflows, or supply chain coordination, and tools like Google Sheets, Trello, Notion, or Monday.com for task tracking and reporting.
• A solution -driven mindset, you don’t panic under pressure; you adapt and move forward.
• Professionalism and polish when interacting with vendors, clients, and brand partners.

Bonus If You Bring:

• A strong existing network of vendors, logistics providers, or venue managers
• Experience working with AV, technical teams, stage managers, or live show operators
• Familiarity with design platforms (Canva, Illustrator) for basic asset adjustments or mockups
• Strong visual sensibility and understanding of spatial aesthetics
• Experience working in luxury, tech, or lifestyle brand activation
• Passion for building seamless and extraordinary experiences for real people.

Salary
Attractive.

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About the Role

• We’re looking for a world-class Concept Lead—a highly imaginative, detail-obsessed event creative who knows how to turn briefs into breathtaking experiences. In this role, you’ll own the creative and technical direction of event concepts across our portfolio.
• You’ll interpret client visions, lead concept ideation, direct visual storytelling, and collaborate with designers, producers, and vendors to bring experiences from idea to execution.
• You are not just a moodboarder. You’re a builder of moments, with the tools, taste, and technical fluency to push boundaries while staying rooted in strategy and feasibility.

Key Responsibilities
Concept Ideation & Creative Strategy:

• Lead the creative development of experiential event concepts, themes, visual directions, and storytelling arcs.
• Translate briefs into concept proposals that capture emotion, intention, and audience resonance.
• Ideate bold and unconventional creative experiences that set Atinudah Concepts apart.

Visual Design & Moodboarding:

• Develop moodboards, visual concept decks, sketches, renders, and experiential maps using tools like Pinterest,Canva, Adobe Illustrator, Photoshop, InDesign, Figma, (Bonus: PowerPoint, Milanote, Miro, SketchUp, or similar spatial tools)
• Work closely with 3D visualizers, graphic designers, and motion designers to translate concepts into pitch-ready visuals.

Technical Oversight & Production Intelligence:

• Ensure concepts are both aesthetically powerful and technically executable, taking into account venue layout, stage dimensions, lighting, rigging, AV, screens, branding surfaces, and materials.
• Collaborate with producers and set designers to maintain concept integrity throughout pre-production and execution.

Pitching & Client Engagement:

• Present concepts internally and externally with strong storytelling, rationale, and adaptability to feedback.
• Own the creative portion of pitches, collaborating with strategy and production teams to sell the vision.
• Build strong rapport with clients and articulate ideas with clarity and enthusiasm.

Team Leadership & Mentorship:

• Lead, mentor, and review work from junior concept designers, researchers, and visual collaborators.
• Set standards for creative development, revision workflows, and concept documentation.
• Build and maintain internal concept libraries, case studies, and trend archives.

Requirements

• Candidates should possess a Bachelor’s Degree with 4–6+ years of experience in concept development, experiential design, event creative direction, or a similar role.
• A stunning portfolio of creative concept work, from ideation to execution, ideally across events, activations, brand experiences, or installations. (Please attach your portfolio)
• High proficiency inPinterest, Canva, Adobe Creative Suite (Illustrator, Photoshop, InDesign), Figma, Google Slides, or PowerPoint for collaborative pitching
• Strong storytelling skills, you can build a narrative, not just a visual.
• Deep knowledge of event design mechanics, stages, lighting, materials, builds, and how creative decisions affect budgets, vendors, and guest flow.
• Ability to collaborate across teams, including event producers, graphic designers, motion artists, fabricators, and clients.
• A fast but thoughtful worker who knows how to lead brainstorms, revise decks, and defend ideas.

Bonus If You Bring

• Experience designing for luxury, cultural, or tech-forward brands
• Hands-on knowledge of spatial layout tools (SketchUp, Vectorworks, AutoCAD)
• Basic animation, video editing, or motion design skills
• Strong understanding of cultural aesthetics, trends, and audience psychology
• Experience presenting to C-level clients or managing stakeholder buy-in
• Ability to develop original themes, naming conventions, or event identities in collaboration with branding teams.

Salary
Attractive