Job Function

• Responsible for management of spare parts inventory operations and this include analysis, forecasting, monitoring of reorder levels, disposal of scraps and cash disbursement management.

Key Performance Areas
Spare Part Availability:

• Coordination of day-to-day running of spare parts store
• Supervises the activities of the Inventory personnel in maintaining good warehousing best practice.
• Ensure timely branding of new stock of tyres before issuance for usage and taking to the system with serial and branded numbers.
• Monitoring re-order levels for stock items and making requests for purchase when such are reached, manually and on the system.
• Ensure there is Purchase Order for all material items supplied into the store.
• Ensure that all Store Issue Vouchers and work order print out are duly authorized before approving and closing.
• Ensure regular and periodic stock-count of Spare parts stocks, Lubricants and Tyre stock (to maintain integrity of stock position)
• Ensure proper records (both system and manual) are kept for all stock items.

Financial Roles:

• Approve GRN for all customers’ invoices.
• Ensure of all Job orders and vehicle maintenance / repairs work orders into Instanta.
• Ensure proper branding of new stock of Tyres for ease of identification, reconciliation & accountability.
• Ensure proper documentation of all inventory items received and issued and carry out monthly reconciliation of the Stocks (Tyres, Spare Parts, and Lubricants) accounts.
• Maintain and manage tyre inventory for first expire first out.
• Ensure old parts are returned before collecting new parts.
• Ensure correct booking of all accounting entries relating to inventories in transport operations.
• Provision of accurate, reliable, and timely financial reports that will assist management in effective planning and decision making.

Disposal Management:

• Ensure used part are return to the scrap bin and recorded on the system.
• Making advertisement of all scrap items in conjunction with the location disposal committee after Asset and Inventory Manager approval.
• Taking prospective bidders to see the scrap items.
• Analysing the submitted bids.
• Ensure sale advise letters are shared with the winning bidder.
• Ensure payment and removal of scraps by bidder.
• Ensure the scrap area is kept neat always.

Requirements
Qualifications Required:

• BSc / HND in Accounting, Business Administration, or any other related discipline.

Experience and Skills Required:

• Minimum of 3-5 years’ experience.
• Complete inventory management experience.
• Inventory planning and forecasting for spares.
• Experience in the use of software like SAP and Instanta.
• Proficiency in data analysis tools and reporting systems.
• In-depth knowledge of asset tracking systems, inventory management software, and accounting principles.

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