Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting agendas, presentations, and reports as required.
• Screen and prioritize emails, calls, and correspondence, responding on behalf of the CEO when necessary.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Facilitate effective communication by relaying information accurately and promptly.
• Represent the CEO professionally in interactions with clients, partners, and team members.
• Assist in planning, coordinating, and executing special projects and initiatives led by the CEO.
• Track the progress of key tasks and ensure deadlines are met.
• Conduct research and compile data to support decision-making.
• Organize and manage executive meetings, including board meetings and leadership team gatherings.
• Take detailed meeting minutes and follow up on action items.
• Ensure meeting materials and presentations are prepared in advance.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
• Process and manage expense reports in a timely and accurate manner.
• Handle sensitive and confidential information with the utmost integrity and professionalism.
• Maintain the highest standards of confidentiality in all aspects of work.
• Oversee the organization and maintenance of the CEO’s office, ensuring an efficient workspace.
• Manage administrative tasks such as filing, document preparation, and supply management.

Requirements

• Candidates should possess relevant qualifications with experience.

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