Job Identification: 522

Job Description

• The role is responsible for the governance, managing the relationships, interface and process compliance of the 3 Call Center BPOs.
• Ensure training of all customers facing staff by identifying frontline skill gaps/training needs based on laid down performance evaluation matrixes as well creating a seamless flow for resolving all Retailers and CP issues escalated to the Call Center.
• Provides critical management reports and insights from customer feedback to influence overall customer and product strategies.
• Drive governance of quality process with BPOs and ensure adherence to pre−defined quality delivery model.
• BPO invoice validation to ensure appropriate bill is being remitted.

Responsibilities
Call Centre BPO Governance:

• Call Centre Monitoring and governance to ensure proper implementation of CC strategies:
• Inbound & Trade Operations.
• High Value and Enterprise Desks.
• Mass & Mid Value.
• Close Loop and Outbound Operations.
• Performance monitoring for CC KPI.
• Adherence − SL, AHT, ABD, FTR, Repeat.
• BPO invoice validation to ensure appropriate bill is being remitted.
• Ensuring implementation and adherence to the Airtel code of Conduct.
• Tracking the adherence level of all new launches changes in the CC and highlight visible gaps for improvement.
• Monitoring BPO Quality of services through Quality scores and JKQ scores.
• Monthly headcount monitoring.
• Effective communication with Partners through information dissemination to the entire frontline via CCQA.
• Single point contact for process owners – to communicate and implement processes
• Call handling scripts – New / Modifications.
• Execution of Customer Feedback campaigns from the various customer touch points; this provides business intelligence, competition intelligence etc., providing NPS and CSAT scores to help with process improvement in the CCs.
• Communicate Business rules, policy change/modification etc.
• Monthly meetings with the partners to review the KPIs, check progress on agreed deliverables as per previous MBRs.
• Bi- Monthly focus group sessions with CC agents for process correction and clarification based on VOC.
• Continuous Call Centre improvement

Define And Implement Quality Standards in Line with Group Parameters:

• Drive governance of quality process with BPOs and ensure adherence to pre−defined quality delivery model.
• Coordinate calibration sessions to ensure adherence to Smartcash PSB Quality Audit process; this includes all call handling scripts and other quality parameters.
• Ensure audit at agents’ level to check the efficacy of information being cascaded by the customer facing CC agents.
• Follow up with process correction based on VOC.
• Close loop with partner on any open issue with regards to process failure.
• Ensure calibration sessions to ensure adherence to Smartcash PSB Quality Audit process; this includes all call handling scripts and other quality parameters.
• Implement sanctions on defaulters where processes have been breached

Escalations, Access Management & Control:

• First point of contact for the BPO partners.
• Escalate process failures to process owners for immediate resolution.
• IT /FRUAD SPOC for compliance monitoring & adherence to access management.
• Ensure access creation for all new agents, deletion of exiting agents ID’s and CUG lines

Training:

• Ensure NHIP (New Hire Induction Program) training is carried out for CC agents.
• Ensure knowledge of frontline staff on all products and services.
• Drive the identification of frontline skill gaps/training needs based on laid down performance evaluation matrices.
• Review and align training content and determine the most effective mode of delivery for all frontline staff. Validation of the training content – First time & ongoing basis.
• TNA to be validated and signed off based on the outcome of the RCA’s that is carried out on any critical Quality KPI’s.
• Track and monitor the adherence to the Fresh & refresher Training monthly.
• Monitor the Measure of Success post all the Fresh / Refresher training done.
• Co-ordinate with Hub training SPOC to get the fresh training module created and conduct the training for TTT.
• Check the level of information dissemination on any new product launch / process etc. (Floor Check post self-certification of the partner)
• Ensure adequate JKQ is conducted as per laid down process

Recruitment & Certification:

• Certification and Validation of CC recruitment process by carrying out various audits.
• Validation and audit will be carried out in the certification process.
• Validate and approve the list of certified agents for creating the application login IDs.
• Monitoring during the OJT period of the new agents and ensure they do not pick live customers’ calls.
• Ensure full compliance with the recruitment guidelines specified by Smartcash PSB.
• Validation and audit to be carried out on the recruitment process.
• Random audit on the interviews and share feedback for corrections.
• Ensure non-certified agents are not allowed on the floor to pick up calls.
• Monitoring during the OJT period of the new agents and ensuring they do not pick up live customers’ calls.
• NHIP process validation and approvals by ensuring the effectiveness of the NHIP process at all CC locations.

Qualifications
Educational Qualifications & Functional / Technical Skills:

• MSc / Bachelor’s Degree.
• ITIL Certification

Relevant Experience:

• 8-10 years of solid customer service experience, 3 of which must be in a management position
• Working/worked in a Call Centre environment
• Quality Management Skills
• Deep knowledge of Business Analytics

Other Requirements:

• Excellent command of the English language
• Survey and Research Skills
• Excellent organisational, communication, and attention to detail skills.
• Advanced reporting skills
• Ability to manage large teams.

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Job Identification: 524

Job Description

• The Accounts Payable Officer is responsible for managing and processing the company’s outgoing payments in an accurate, timely, and compliant manner.
• This includes verifying vendor invoices, preparing payment schedules, reconciling accounts, as well as maintaining strong internal controls to support Smartcash PSB’s financial integrity and regulatory compliance.

Responsibilities

• Review and process all vendor invoices, staff retirements, and payment requests in line with internal policies and regulatory requirements (e.g. CBN, NDIC).
• Ensure timely and accurate preparation of payment vouchers, bank transfers, and cheques.
• Maintain the accounts payable ledger, ensuring proper classification and documentation of all expenses.
• Reconcile vendor statements and resolve any discrepancies with suppliers and internal departments.
• Assist in month-end and year-end closing activities, including accruals and audit schedules.
• Monitor compliance with approved budgets and escalate variances where necessary.
• Collaborate with procurement and other departments to ensure proper documentation and approvals.
• Maintain proper records of withholding taxes and ensure timely remittance to FIRS and relevant state tax authorities.
• Support internal and external audits by providing required documentation.
• Participate in process improvements to increase efficiency and strengthen internal controls.

Financial Dimensions

• Payment accuracy rate-98%
• Cost control

Other Dimensions:

• Timeliness and accuracy of payment processing
• Number of payment or posting errors
• Vendor and tax compliance rate
• Aging of account payable.

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