Position Summary

ZDF’s is seeking a qualified and highly motivated individual who can ensure that ZDF’s programs maximize community participation and capabilities. The Monitoring, Evaluation, Accountability and Learning (MEAL) Officer will support the MEAL department in development of effective systems to analyze trends, monitor and evaluate programming. The MEAL Officer will raise initiatives among all departments to ensure high quality of ZDF’s programs implementation.

Duties and Responsibilities

• The MEAL officer will be working in close collaboration with the MEAL team and with the program teams. S/he will be responsible to support in various tasks including the following activities; data entry, database review, data cleaning, documentation & archiving, coding tools and reports translation.
• Develop and/or update M&E tools, databases and monthly reporting formats in close collaboration with the MEAL Coordinator
• Conduct data audits and analysis to ensure high quality data, compile a report with relevant indicator data per grant, showing targets versus actual and an action plan and send this to the MEAL Coordinator on a monthly basis.
• Advise staff on data management and storage to field staff, in collaboration with the MEAL Coordinator.
• Ensure relevant, timely, and quality support to the field team on assessments and evaluations; i.e. support in developing the survey tools, data analysis and report writing.

• Attend and participate in meetings with the MEAL Coordinator, Program Manager and Officers on project monitoring and learning updates, achievements, challenges.
• Provide documentation and dissemination of key findings stemming from monitoring, assessment, and other learning activities.
• Track and ensure organized, comprehensive filing of documented findings/analyses.
• Support Program planning processes and contribute to ensuring adherence to quality standards.
• Support the development of logical frameworks and MEAL plans in project proposals.
• Support MEAL and project staff in timely development and implementation of monitoring framework and tools.
• Keep up-to-date feedback files of beneficiaries’ feedback and complaints.
• Translation of data to the required language of the reports.
• Work with the MEAL team, briefing them on upcoming activities, methodologies, and research tools for MEAL activities.
• Coordinate with other departments especially with the programs team to ensure all potential data collection needs are addressed.
• Respect and apply all the PSEA principles and show high commitment to report any SEA action  
•  Coach and train others 

Qualifications:

• At least three years’ work experience in the humanitarian sector is preferred.
• At least two years’ work experience in M&E preferred with an NGO.
• Database operation is  highly preferred    
• Proficiency in excel and word
•  Good computer skills.
• The ability to use statistical programs and analyze data, draw conclusions, and have high skills in reporting.
• Fluency in written and oral English

Additional skills and abilities:

• Excellent interpersonal and communication skills. 
• Patient and excellent listener.
• Culturally aware, respectful and humble.
• Trustworthy, with a high sense of confidentiality.
• Ability to plan, and conduct training in all areas of MEAL.
• Team worker and ability to mobilize people and to develop and promote good relationships with staff and communities to ensure their participation in ZDF’s activities.
• Ability to meet deadlines and work under pressure.

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Duties and Responsibilities:

• Record all financial transactions promptly and accurately in QuickBooks.
• Prepare payment vouchers with complete and authorized supporting documents.
• Process staff salaries, vendor payments, volunteer stipends, and statutory remittances (PAYE, WHT, pension, NSITF).
• Conduct monthly bank reconciliations and update cash and bank books regularly.
• Review financial documents for accuracy, completeness, and policy compliance.
• Maintain proper filing and archiving of all financial records and documents.
• Support project teams in budget preparation and expenditure tracking (BVA).
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Liaise with banks, auditors, vendors, and relevant regulatory bodies.
• Support audit exercises by providing accurate and complete documentation.
• Collect and review payment documents in a timely manner.
• Support the payment of participants and other project beneficiaries.
• Maintain custody of the office petty cash fund and process approved daily payments.
• Enter approved transactions into QuickBooks accounting system
• Conduct weekly and month-end cash counts and reconciliations.
• Verify all transactions and ensure relevant supporting documents are filed.
• Review payment requests and ensure transactions follow organizational guidelines.
• Ensure the confidentiality and security of all financial information and systems.
• Perform other tasks as assigned by the supervisor.

Experience and technical competencies

• Demonstrated experience in:
• Preparing and reviewing financial reports
•  Budget monitoring and variance analysis
• Statutory deductions and remittances (e.g., PAYE, WHT, NSITF, Pension)
• Supporting audits and donor reporting
• Familiarity with donor-funded projects (e.g., NHF, UN, USAID) and related compliance requirements.
• Practical use of accounting software (especially QuickBooks) and digital finance tools.
• Skills and Excellent knowledge of accounting principles and financial controls.
• Strong analytical, problem-solving, and numerical skills.
• High proficiency in Microsoft Excel and other MS Office tools.
• Strong attention to detail and ability to work with minimal supervision.
• Good communication and interpersonal skills for cross-functional collaboration.
• Ability to handle confidential financial information with integrity and discretion
• Strong organizational and time management skills; able to meet strict deadlines.

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