JOB PURPOSE

• The Inventory Manager is responsible for strategically managing and optimising the school’s inventory operations. This includes overseeing stock control, procurement coordination, storage, and distribution of resources, supplies, and equipment. The role ensures accuracy, accountability, cost-effectiveness, and alignment of inventory practices with the school’s operational and educational needs.

OVERVIEW OF THE ROLE

• This role goes beyond tracking stock — it requires leadership in developing systems, policies, and processes that enhance efficiency, minimise waste, and support the smooth running of the school. The Inventory Manager will provide oversight of inventory staff (where applicable) and work collaboratively with procurement, finance, and facilities teams to ensure optimal resource allocation.

RELATIONSHIPS

The Inventory Manager is appointed by the Schools’ Director in consultation with the HOS and HR.
The Inventory Manager reports to the Head of Facility, who provides strategic leadership and day-to-day oversight of the role.

RESPONSIBILITIES

• Lead and manage all aspects of inventory operations including receipt, storage, distribution, and reconciliation of goods.
• Develop, implement, and enforce inventory management policies, processes, and controls to ensure accuracy and accountability.
• Supervise inventory staff and provide training, guidance, and performance management to ensure efficiency and compliance.
• Ensure accurate record-keeping of receipts, issuances, and stock levels using both manual and computerised systems.
• Oversee stock valuation, adjustments for damages/shortages, and timely disposal of obsolete or surplus items.
• Conduct and lead regular stock counts, reconciliations, and audits, resolving discrepancies promptly.
• Establish effective systems for orderly storage, labelling, and retrieval of stock to optimise space and ensure safety.
• Collaborate with procurement to source quality supplies, obtain quotations, and negotiate with vendors for best terms.
• Provide reports and analysis on inventory trends, usage patterns, and cost-saving opportunities to management.
• Coordinate logistics for offloading, storage, and distribution of goods, ensuring minimal disruption to operations.
• Monitor compliance with health, safety, and safeguarding standards in relation to inventory storage and handling.

QUALIFICATION & EXPERIENCE

• Bachelor’s degree in Supply Chain Management, Business Administration, Accounting, Logistics, or related field.
• Professional certification (CIPS, CPSM, or equivalent) is an advantage.
• Minimum of 5 years’ experience in inventory, logistics, or supply chain management, with at least 2 years in a supervisory/managerial role.
• Proven ability to lead a team and manage inventory systems effectively.
• Strong analytical, organisational, and project management skills.
• Experience in vendor relations, negotiation, and cost optimisation.
• Excellent communication and report-writing skills.
• High attention to detail with a methodical and systematic approach.
• Proficiency in inventory management software/ERP systems.

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