JOB SUMMARY:

• The Litigation Administrator will be responsible for overseeing all aspects of the Firm’s legal proceedings and litigation processes. This role involves managing a variety of legal matters, and disputes. 
• The Litigation Administrator will work closely with DRT Partners, Associates, internal stakeholders, external legal counsel, and other relevant parties to ensure that legal risks are identified, managed, and resolved in a timely and efficient manner.
• This position involves conducting conflicts search, coordinating case management, maintaining documentation, and providing administrative assistance to the legal team.

KEY RESPONSIBILITIES:

Case Management:

• Assist in the organization and management of litigation files, ensuring accurate and up-to-date records.
• Oversee the company’s litigation processes from initiation to resolution, including coordinating case assessment, strategy development, discovery, trial preparation, and settlement negotiations.
• Monitor the progress of litigation matters, track key milestones and deadlines for invoicing purposes, and provide regular updates to DRT Partners, senior management, and relevant stakeholders.
• Monitor case deadlines and assist DRT and Associates in managing court docketing systems.
• Coordinate with legal professionals to schedule court appearances, depositions, and other case-related activities.

Document Management:

• Prepare and review legal documents, including complaints, pleadings, motions, briefs, subpoenas, and settlement agreements, ensuring accuracy, clarity, and compliance with applicable laws and regulations.
• Maintain electronic and physical files, including pleadings, motions, discovery documents, and correspondence.
• Ensure all documents are properly indexed, categorized, and accessible for legal professionals.

Client Communication:

• Engage and manage relationships with external legal counsel, including law firms and individual attorneys, to effectively represent the company’s interests in legal proceedings.
• Serve as a point of contact for clients regarding case updates, document requests, and scheduling.
• Coordinate client meetings and provide administrative support as needed.

Billing and Financial Administration:

• Manage litigation budgets, including forecasting expenses, tracking costs, and identifying opportunities for cost savings and efficiencies.
• Ensuring onboarding of the Firm onto the payment platforms of the Firm’s clients. 
• Assist in preparing billing statements and tracking expenses related to litigation matters.
• Coordinate billing activities and maintain financial records for litigation cases.
• Coordinate DRT Partners KPI and revenue projections and target.

Legal Research Support:

• Stay abreast of relevant laws, regulations, and legal developments affecting the company’s operations and litigation matters. Conduct legal research as needed to support litigation strategies and arguments.
• Assist legal professionals in legal research activities, gathering relevant case law, statutes, and regulations.
• Collaborate with internal departments, including Legal, Compliance, Risk Management, and Operations, to gather relevant information, documents, and resources for litigation matters.
• Summarize research findings and provide support in preparing legal documents.

Fulfilling Other Responsibilities as Delegated or Assigned: 

• Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.

EDUCATIONAL QUALIFICATION:

• LLB, BL. Bachelor’s degree in Legal Studies, Business Administration, or a related field.
• Certification in Legal Administration or Paralegal Studies is advantageous.

SKILLS / KNOWLEDGE REQUIREMENTS:

• Minimum of 5 years of relevant experience in a similar role.
• Basic understanding of litigation procedures, court rules, and legal documentation.
• Bookkeeping and basic accounting knowledge
• Strong organizational and administrative skills to manage litigation files, schedules, and client communication.
• Excellent written and verbal communication skills for effective interaction with clients and legal professionals.
• Familiarity with legal software, court docketing systems, and Microsoft Office suite.
• Meticulous attention to detail in managing legal documents, court filings, and case deadlines.
• Client-focused mindset with the ability to provide exceptional service and support.
• Ability to work collaboratively with legal professionals and other administrative staff.
• Ability to adapt to changing priorities, deadlines, and litigation requirements.

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JOB SUMMARY:

• The Personal Assistant will provide high-level administrative and personal support to Partners, ensuring efficient and effective daily operations.
• The role requires excellent organizational skills, attention to detail, discretion, and the ability to manage multiple tasks in a fast-paced environment.
• The PA will act as a gatekeeper, manage communication, coordinate meetings, and handle confidential and sensitive information with professionalism.

KEY RESPONSIBILITIES:

• Manage calendars, appointments, meetings, and travel arrangements.
• Draft, review, and manage correspondence, emails, and documents.
• Organize and maintain filing systems (digital and physical).
• Prepare reports, presentations, and briefing materials as required.
• Coordinate logistics for meetings, including venues, agendas, and minutes.
• Handle personal errands and tasks on behalf of the Partner as needed.
• Monitor and prioritize incoming communication and requests.
• Liaise with internal departments, external clients, and stakeholders on behalf of the Partner.
• Ensure tasks and follow-ups are completed timely and accurately.
• Perform other duties as assigned to support the Partner’s day-to-day functions.

EDUCATIONAL QUALIFICATION:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• A relevant certification (e.g., administrative support, office management) is an added advantage.

SKILLS / KNOWLEDGE REQUIREMENTS:

• 3 years of relevant experience in a similar Personal Assistant, Executive Assistant, or high-level administrative support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and work under pressure.
• Strong attention to detail and problem-solving skills.
• Professional demeanour and interpersonal skills.
• Ability to work independently and take initiative.