JOB DESCRIPTION:

• Maintenance and operations: Oversee the maintenance, repair, and upkeep of the building\’s physical assets, including HVAC, electrical systems, and plumbing. 
• Staff and vendor management: Supervise internal staff (such as maintenance, cleaning, and security teams) and manage contracts with third-party vendors for services like catering, security, and landscaping. 
• Project management: Plan and coordinate projects, including building renovations, office moves, and new installations. 
• Budgeting and administration: Develop and manage budgets for facility operations, equipment, and staff. They also handle administrative tasks like record-keeping and contract negotiation. 
• Health and safety: Ensure the facility is compliant with all health, safety, and environmental regulations. This includes conducting safety inspections, developing emergency response plans, and managing waste disposal. 
• Security: Implement and oversee security measures for the facility and grounds. 
• Strategic planning:
• Contribute to the organization\’s strategic objectives by managing the physical workplace effectively and cost-efficiently. 

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JOB DESCRIPTION:

Guest and visitor services:

• Greet and welcome visitors in a professional and friendly manner. 
• Answer and direct incoming phone calls to the appropriate personnel. 
• Answer questions and provide information about the company, its services, or location. 
• Address and resolve visitor complaints or concerns. 

Administrative support:

• Manage calendars and schedule appointments and meetings. 
• Handle incoming and outgoing mail and deliveries. 
• Assist with clerical tasks like filing, data entry, and scanning documents. 
• Monitor and order office supplies and equipment. 

Operational and organizational duties:

• Maintain a clean, organized, and presentable reception area. 
• Ensure security procedures are followed, such as maintaining visitor logs. 
• Coordinate with other departments to provide support as needed. 
• Operate and have familiarity with office equipment like multi-line phones and printers. 

KEY SKILLS:

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in office software like Microsoft Office.
• A friendly and professional demeanor.
• Ability to remain calm and composed under pressure. 

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