Job Summary

Provide support to the Grants and Partnerships department in managing donor relations, proposal development, reporting, and capacity building of partners. The intern will assist in identifying funding opportunities, ensuring compliance with donor guidelines, and tracking project progress. Additionally, will support monitoring and evaluation activities, financial management, and documentation related to partnerships. Other tasks as assigned by the management may include research, coordination of meetings, and contributing to strategy development for expanding the organization & network of partners.

Duties and Responsibilities:

• Support Grant Proposal Development
• Assist in drafting, editing, and reviewing grant proposals, ensuring alignment with donor guidelines and objectives.
• Collaborate with program teams to gather relevant data and input for proposal submissions.
• Documentation and Record Keeping
• Maintain organized records of all grant proposals, contracts, reports, and correspondence.
• Ensure that documentation is easily accessible and complies with organizational and donor requirements.
• Partner Communication
• Facilitate communication with partners, including sending updates, coordinating meetings, and addressing inquiries.
• Ensure timely responses to partners regarding project implementation and reporting.
• Capacity Building Support
• Assist in organizing and coordinating training sessions and workshops to strengthen partners’ capacity.
• Provide technical support to partners to help them meet grant requirements and improve performance.
• Financial Report Review
• Support the review and analysis of financial reports submitted by partners to ensure compliance with budgets and grant agreements.
• Assist in tracking grant spending and preparing financial summaries for management.
• Monitor Partner Progress
• Track the progress of partners’ activities in line with project goals and grant timelines.
• Assist in preparing progress reports based on data collected from partners.
• Compliance Monitoring
• Ensure that partners comply with donor regulations, including financial management, reporting, and procurement standards.
• Conduct spot checks and review documentation to verify adherence to grant agreements.
• Data Analysis and Reporting
• Assist in collecting, analyzing, and interpreting data from partner reports and monitoring activities.
• Support the preparation of narrative and financial reports for internal review and donor submission.
• Administrative Support
• Provide day-today administrative assistance, such as scheduling meetings, managing correspondence, and organizing events.
• Assist with logistics for donor visits, partner meetings, and other related activities.

Experience and technical competencies

• Minimum of 1-2 years of experience in the related field
• Strong communication skills.
• Attention to detail.
• Basic financial literacy.
• Research skills.
• Organizational skills.
• Teamwork and collaboration.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Problem-solving skills.
• Ability to work under pressure and efficiently handle multiple tasks.
• PSEA and Safeguarding certificate
• Ability to work under own initiative or as a part of a team.
• Experience working in a conflict environment is a plus

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Duties and Responsibilities:

• Record all financial transactions promptly and accurately in QuickBooks.
• Prepare payment vouchers with complete and authorized supporting documents.
• Process staff salaries, vendor payments, volunteer stipends, and statutory remittances (PAYE, WHT, pension, NSITF).
• Conduct monthly bank reconciliations and update cash and bank books regularly.
• Review financial documents for accuracy, completeness, and policy compliance.
• Maintain proper filing and archiving of all financial records and documents.
• Support project teams in budget preparation and expenditure tracking (BVA).
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Liaise with banks, auditors, vendors, and relevant regulatory bodies.
• Support audit exercises by providing accurate and complete documentation.
• Collect and review payment documents in a timely manner.
• Support the payment of participants and other project beneficiaries.
• Maintain custody of the office petty cash fund and process approved daily payments.
• Enter approved transactions into QuickBooks accounting system
• Conduct weekly and month-end cash counts and reconciliations.
• Verify all transactions and ensure relevant supporting documents are filed.
• Review payment requests and ensure transactions follow organizational guidelines.
• Ensure the confidentiality and security of all financial information and systems.
• Perform other tasks as assigned by the supervisor.

Experience and technical competencies

• Demonstrated experience in:
• Preparing and reviewing financial reports
•  Budget monitoring and variance analysis
• Statutory deductions and remittances (e.g., PAYE, WHT, NSITF, Pension)
• Supporting audits and donor reporting
• Familiarity with donor-funded projects (e.g., NHF, UN, USAID) and related compliance requirements.
• Practical use of accounting software (especially QuickBooks) and digital finance tools.
• Skills and Excellent knowledge of accounting principles and financial controls.
• Strong analytical, problem-solving, and numerical skills.
• High proficiency in Microsoft Excel and other MS Office tools.
• Strong attention to detail and ability to work with minimal supervision.
• Good communication and interpersonal skills for cross-functional collaboration.
• Ability to handle confidential financial information with integrity and discretion
• Strong organizational and time management skills; able to meet strict deadlines.

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