Job Purpose

• To process all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner.

Core Responsibilities and Key Result Areas

Financial Transactions

• Assist QSR Finance Manager in coordinating the payable unit functions.
• Process accounts and incoming invoices in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data
• Prepare bills for Franchise Royalty Invoices, Franchise Marketing invoices and all sundry invoice requests
• Apply payments from franchises to their GL and ensure monthly reconciliation of franchise receivables.
• Book all cash advance retirements.
• Reconcile the payable GLs to the ageing reports and other relevant schedule
• Verify discrepancies and resolve suppliers’ billing issues
• Facilitate payment of vendor invoices by sorting and transmitting due invoices for the payment team.
• Post and match all payments by franchisees (joining fee, marketing and royalty income)
• Perform periodic account reconciliations with suppliers.
• Reconcile sales of used oil and book entries per store location.

Bookkeeping and Reporting

• Generate financial    reports detailing accounts payable and receivable status
• Post transactions to the Financial Reporting System
• Initiate journal records for Franchise payments
• Generate weekly report of due unretired cash advances

Reporting:

• Prepare and publish, weekly reports of unretired advances to suppliers and staff.
• Prepare and publish, weekly outstanding franchise invoices report
• Prepare and publish, weekly creditors ageing report

Supervisory

• Ensure tasks is fairly distributed among the payable team to ensure efficiency and speed of service.
• Ensure new team members are provided relevant guidance on unit’s operational procedures and well and continuous coaching of junior colleagues.
  
• Key Performance Indicators
• Timeliness of Franchise invoicing
• Timeliness of posting payment request dockets
• Accuracy of weekly reports  (vendors’ ageing report, cash advance reports and Franchise receivable invoices)
• Number of invoices processes per day
• Percentage of invoice exceptions per audit journals
• Maintenance of good relationship with suppliers

Knowledge Requirements

• Knowledge of Basic Bookkeeping and accounting payable principles
• Knowledge of managing accounting figures and financial records
• Demonstrates data entry skills with a knack for numbers
• Knowledge of accounting software

Job Specifications

• A good first degree in Accounting or Finance
• Membership of ICAN, ACCA, or any other related professional degree is an  added advantage
• Minimum of  4 years’ experience in a similar role is required