Job Summary

The HR & Admin Manager is responsible for overseeing and coordinating all human resources and administrative functions across the organization. The role ensures HR and administrative operations run efficiently, supports strategic workforce planning, ensures compliance with policies and labor laws, and fosters a productive and positive workplace culture.

This position provides leadership in HR strategy, recruitment, payroll, employee relations, compliance, and office management, while driving efficiency through process improvements, technology, and automation.

Key Responsibilities

Strategic HR & Administration

• Develop and implement HR and administrative strategies aligned with company goals.
• Plan for future workforce needs, training programs, and operational requirements.
• Build HR and administration frameworks that support company growth and multi-site operations.

Human Resources Management

• Lead full-cycle recruitment, onboarding, deployment, and talent management across sites.
• Oversee employee records, contracts, and documentation, ensuring accuracy and compliance.
• Coordinate performance management, appraisals, succession planning, and staff development.
• Support disciplinary processes, conflict resolution, and employee relations initiatives.
• Manage payroll oversight, ensuring accuracy, timeliness, and proper reporting.
• Implement and manage HR systems (HRIS, digital filing, workflow tools) to automate HR processes.

Administrative Management

• Oversee office administration, logistics, facilities, vendor management, and procurement.
• Ensure continuity of operations, timely supply of office and operational materials, and efficient office services.
• Develop, implement, and maintain administrative policies, SOPs, and documentation systems.
• Ensure compliance with statutory, corporate, and operational requirements.

Compliance & Policy Implementation

• Maintain up-to-date HR policies and procedures in line with labor laws and industry best practices.
• Ensure staff compliance with internal policies, procedures, and site-specific regulations.
• Conduct audits and maintain documentation for inspections and compliance checks.

Leadership & Team Development

• Lead, mentor, and supervise the HR and administrative teams to ensure high performance.
• Foster a positive culture of accountability, collaboration, and continuous improvement.
• Train and support staff adoption of HR technologies and digital tools.

Reporting & Analysis

• Prepare HR and administrative reports for management, including workforce data, compliance, and operational insights.
• Use HR metrics and data-driven insights to inform decision-making and process improvements.

Employee Engagement & Communication

• Promote employee engagement, welfare programs, and retention initiatives.
• Serve as a bridge between management and employees, addressing concerns professionally and confidentially.
• Support internal communication and staff engagement strategies.

Qualifications & Experience

• BSc/MBA in Human Resources Management, Business Administration, or a related field.
• Professional HR certification (e.g., CIPM, SHRM, PHR) is an advantage.
• Minimum 10 years of progressive HR and administrative experience, with at least 3 years in a leadership role.
• Experience managing HR and administrative functions across multiple sites or operational environments.
• Strong understanding of labor laws, compliance requirements, payroll, recruitment, and HR best practices.
• Proficiency in MS Office and HRIS or digital HR tools.

Key Competencies

• Strong leadership, interpersonal, and communication skills.
• Strategic thinking, problem-solving, and process improvement mindset.
• High level of confidentiality, integrity, and professionalism.
• Excellent organizational, planning, and multitasking abilities.
• Ability to drive employee engagement, retention, and HR compliance initiatives.

Guiding Principles

Kursi Group has zero tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse, and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

Kursi Group is an Equal Opportunity Employer regardless of background.