Objectives

• The Regional Security Advisor (RSA) will work with the regional operations team of MSI Nigeria Reproductive Choices to support the implementation, operation, and maintenance of security management systems.
• The role holder will provide and implement appropriate security controls in a timely manner.
• He/She will participate in the creation, review, and update of security information policies. The role will include the provision of clear technical advice and recommendations on threats, incidents, logistics, general safety, and external liaison.

Overall Responsibilities
Security Management:

• Provide updates on regional threat level and risk assessment. Ensure standard operating procedures comply with MSI Nigeria Reproductive Choices’ regional operations within his/her duty station. Make contingency plans and special situation reports to the Line Manager/ Security & Risk Advisor.

Safety Management:

• Ensure the Organisation’s premises, vehicles, and assets are safe, including fire safety and other hazards.
• Ensure that all regional and state offices and premises in the Area of Responsibility (AOR) are well secured through the implementation and management of physical security measures including perimeter building and store security, safe rooms, and alarm systems.

Procedural and General Security:

• Ensure a high level of procedural security is in place in all the region’s offices including access control visitor protocols, keys, and guard’s management.
• Implement and maintain protocol and contact procedures in the regions, red zones, travel times, vehicle documentation, pre-travel authorization, and equipment protocols throughout the region.
• Maintain contextual awareness and security-based networks in the duty station and AOR.
• Conduct briefings and debriefings for all employees and visitors involved in any security incident.
• Good liaison with Government Security Agencies in the designated region.
• Ensure all appropriate locations or offices have evacuation (security and medical) plans in place including responsibilities, collection points, routes, stabilization creation, and communication fee.
• Ensure all security incidents and developments are reported to the Line Manager appropriately and timely.
• Excellent and comprehensive security management of personnel, materials, and general operations of MSI Nigeria Reproductive Choices in the region.
• Daily security updates on the region and liaison with the Security and Risk Advisor (SRA), Team Leads in various states and monitoring of Field Team’s activities to ensure overall safety and security of Team members.
• Be readily available on call to provide real-time security support to the Regional Team

Required Qualifications

• Bachelor’s degree or any relevant certification.
• Practical experience in assessment, planning, and implementation of procedures gained in an NGO or other relevant field context.
• Experience in the military, police, or any security service in Nigeria.
• Experience in security management, training, and other relevant learning initiatives.
• Experience in managing severe incidents in complex environments and security-challenged areas.

Note

• Choose the location of the job as indicated on the form
• There are no relocation allowances available for this position.
• This role is open until filled, and we will be conducting Interviews on a rolling basis even while the advertisement is still active.
• MSI Nigeria Reproductive Choices provides equal opportunity in employment and prohibits discrimination on the basis of race, sex, colour, religion, age, marital status, or disability.
• MSI Nigeria is committed to safeguarding children and vulnerable adults and operates a zero tolerance approach to abuse, exploitation, and harassment on any kind.
• Children by Choice, not Chance

go to method of application »

Objectives:

This position exists to provide support in the regions, procurement, inventory management, fleet management Asset management, Admin, and HR. The Admin Officer will be responsible for the bi-weekly stock reports on the tally, monthly fleet reports, and vehicle maintenance monthly reports and in charge of procurement processes (from request to quote to the issuance of PO) and monthly procurement reports.

Key Objectives:

• This position exists to provide support in the regions in procurement, inventory management, fleet management, Asset management, Admin and HR. The Admin Officer will be responsible for the bi-weekly stock report on the Tally, fleet report, and vehicle maintenance monthly report and in charge of procurement processes (from request to quote to the issuance of PO).
• The Administrative officers in various regions will work in collaboration with the Regional Manager, Inventory and Asset Management team, Fleet management team, and Procurement team to coordinate the PILAM unit in the Regions.

Manage the Procurement Process

• Maintain Vendor List
• Treat all Procurement Request Forms (PRF) in his/her region by sending out requests for quotes to vendors on the Vendor list, evaluating quotations, Organise Procurement Committee (PC)meetings when required, and issuance of PO Procurement above the region threshold, forward to Support office Send weekly Procurement Report

Fleet Management

• Manage the usage of the daily vehicle Checklist/Fleet visit.
• Manage the usage of the fuel voucher & Total card.
• Send monthly, fuel receipts and maintenance invoices.
• Maintain vehicle files in your region.

Inventory and Stock Management

• Maintaining accurate records of stock movement in and out of the warehouse daily.
• Posting & documentation of all goods receipt and stock consumption as it happens on a daily basis
• Synchronizing all inventory postings at the Regional office with the Support Office Central Store database on a weekly basis and as at when due.
• Carrying out weekly cycle count to determine Critical Stock consumption rates and interpreting same into the following reports:
  • Critical Stock Report
  • CPFR (Collaborative Planning, Forecast & Replenishment) Report
• Prompt treatment of all material requisitions and issuing of stock items to User departments, Outreach teams, and Field officers daily.
• Maintaining GWP (Good Warehouse Practice) and HSE (Health, Safety & Environment) standards through:
  • tidy shelving, racking system/ store arrangement,
  • FEFO (First Expired First Out),
  • FIFO (First In First Out),
  • Stock Codification/labeling
  • use of PPE (Personal Protective Equipment) at all time
  • Give a monthly report on expired drugs and medical consumables.

Asset Management

• Manage the asset register.
• Maintain a record of all asset movement and acquisition.

Human Resource Management

• Creating files for Team Members
• Ensure the timely submission of Timesheets.
• Help in getting work tools for Team Members.

Qualification & Experience

• 5-7 years post NYSC full-time professional-level experience involving Procurement, Logistics, Administration and Inventory Management. Working on international procurement transactions; Experience with direct supervision of personnel
• Bachelor’s degree in supply chain management, Procurement & Stores Management, Commerce, or Business Administration.
• Fluency in English (Written, Spoken, and Reading)
• A professional Qualification in Procurement, Logistics, or Inventory Management will be an advantage.
• Knowledge and experience in health/medical or NGO organizations; experience in working in donor-funded programmes.
• Supply Chain and Admin, knowledge of ERP packages (Tally) will be an advantage, MS Office programs, and professional certification in view.
• The Admin Officer should have the following skill sets: communication, active listening and learning, coordination, judgment and decision-making, organization, time management, writing, service orientation, negotiation, and mathematics.
• Willingness to Travel when requested

Note

• Choose the location of the job as indicated on the form
• There are no relocation allowances available for this position.
• This role is open until filled, and we will be conducting Interviews on a rolling basis even while the advertisement is still active.
• MSI Nigeria Reproductive Choices provides equal opportunity in employment and prohibits discrimination on the basis of race, sex, colour, religion, age, marital status, or disability.
• MSI Nigeria is committed to safeguarding children and vulnerable adults and operates a zero tolerance approach to abuse, exploitation, and harassment on any kind.
• Children by Choice, not Chance