ACTIVITIES

• Process all accommodation requests according to company policy and make necessary record available for Departmental reports.
• Maintain accurate statistics of transit accommodation usage in Lagos using the relevant software and generate weekly and monthly reports of usage.
• Prepare Local Purchase Order (LPO) for the Hotels based on accommodation reservation made with them for payment process.
• Ensure all transit guests accommodated have transport arrangements to and from hotels and guest houses in a safe manner.
• Receive invoices for approval and ensure that charges are in accordance with the purchase order before sending invoice for processing.
• Determine accommodation locations for JV staff on transit in Lagos
• Filing and archiving copies of LPO and invoices.
• Attends to other unforeseen travels administrative Services that may arise from time to time.
• Inspect and organize pre-check –in at the Hotel for VIP guests and Top management staff to ensure good accommodation of company executives and VIP.
• Coordinates pick –ups/drop-offs of passengers to/fro guest houses, hotels and office locations.
• Liaise with security department for timely provision of escorts for all airport shuttle movements.
• Ensures that information regarding local and international flights dispatched is communicated to all concerned.
• Performs any other task assigned by the hierarchy.

CONTEXT AND ENVIRONMENT

• The Service entails working in an environment that is complex and unpredictable due to large dependence on third party for hospitality services.
• Long working hours per day due to varied flight schedules and delays in flight departures or arrivals.
• Challenges of flight disruptions due to weather or technical breakdown of aircraft resulting in last-minute changes to accommodation plans.
• The Service relates with different categories of staff with various demands which sometimes results in working under tensions.
• Relates with staff of different levels therefore must display good knowledge of company hierarchies.

ACCOUNTABILITIES

• The Service ensures that company money is not wasted by minimizing no-show and accurate travel.
• The Service also impacts on air travels and accommodation in designated hotels and the guest houses of the company.
• Poor performance or non-performance on the Service will cause personal inconvenience to staff/visitors and create unsafe situations

QUALIFICATIONS / EXPERIENCE REQUIRED

• HND/BSC or its equivalent in any discipline with 3 years’ experience in a similar position preferably within the oil and gas industry.
• Basic knowledge of computers.
• Good interpersonal skill and capable of working under minimum supervision.
• Courteous, good natured, patient, detailed and sufficient capacity to manage pressures.

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