Responsibilities

• Answer phone calls and emails and take messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Make travel arrangements including flights, accommodation and logistics
• Coordinate events and other engagements
• Draft correspondence such as emails and letters
• Act as the point of contact between the director and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Other tasks that may be assigned

Requirements

• BSc in Business Administration or related field.
• Proven 2-4 years work experience as a personal assistant
• Tech-savvy and experience with word processing and email programs
• Active listening and good communication skills
• Proactive approach to problem-solving
• Strong time-management and organization skills
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

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