The Facilities Manager oversees services and processes crucial to the company’s core business, ensuring an optimal working environment across all Paga office buildings and premises in every region. This role involves both strategic planning and daily operations.

The ideal candidate will utilize best business practices to boost efficiency, reduce operating costs, and increase productivity. They must be technically competent with excellent problem-solving, analytical, IT, and managerial skills. Strong interpersonal and communication skills are essential for collaborating with diverse individuals, while organization, time management, and the ability to handle complex workloads are vital given the varied nature of the work.

PRIMARY RESPONSIBILITIES

Maintenance & Operations

• Monitoring of office appliances and lightings – tracking and ensuring proper usage.
• Review utilities consumption and strive to minimize costs.
• Monitor office supplies usage across all offices.
• Monitor generator and diesel usage and maintenance.
• Regular Inspection of the facilities to determine the need for repairs or renovations.
• Regular scheduling of office generator maintenance and servicing.
• Supervise the installation and ensuring regular maintenance of air conditioning services.
• Performing routine maintenance on all facilities and carrying out repairs as needed or provide and oversee the completion of the work by artisans.
• Reporting on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff.

Health, Safety & Security

• Supervising office security guards and cleaners
• Daily lock-up and opening of office premises.
• Ensure that facilities meet government regulations and environmental, health and security standards.

Vendor Management

• Manage vendors across all regional offices.
• Monitor and ensure payments of vendors handling parking, waste disposal, building security etc.
• Maintain vendors and supplier’s relationships.
• Manage and supervise office opening and closing schedules.

KEY COMPETENCIES AND REQUIREMENTS

• 3+ years’ working experience in similar role.
• Excellent communication and problem-solving skills.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint.
• Experience successfully creating and/or modifying processes.
• Bachelor’s degree with a minimum of Second Class Division
• Organizational and planning skills.
• Initiative and multi-tasking skills.
• Experience working in a fast-paced and high growth environment.
• Demonstrated skills in managing multiple projects successfully.
• Ability to work with little or no supervision.