About the job

• The Executive Assistant will provide high-level administrative support to the Life Sciences Director, including scheduling, project management, and communication coordination. Be a highly organized, proactive, and professional individual who can handle sensitive information and navigate a complex business environment.
• The Executive Assistant will ensure the smooth functioning of the Office of the Life Sciences Director and act as a liaison between the Life Sciences Director and other internal leaders, teams or external stakeholders.

Responsibilities

• Effective prioritization and tracking of key projects and initiatives, ensuring alignment with the company’s strategic direction.
• High-level support to the Life Sciences Director, managing schedules, priorities, and confidential matters.
• Lead assigned projects, ensuring they are delivered on time, within scope, and in alignment with business goals.
• A positive work culture (especially within the Office of the Life Sciences Director) through support of employee engagement initiatives and effective communications.
• Comprehensive and proactive administrative support to Life Sciences Director, including calendar management, meeting coordination, and travel arrangements.
• Serve as point of contact for Life Sciences Director, managing communication and responding to inquiries on his behalf.
• Adequate preparation and organization of documents for meetings, presentations, and reports, ensuring accuracy and timeliness.
• Draft, review, and proofread emails, memos, and other written communications as needed.
• Research on specific topics as needed and compile data for reports or presentations.
• Effective handling of special projects and other tasks as assigned by Life Sciences Director.

Qualifications

• Minimum of a Second Class Upper (2:1) or Upper Credit in Business Administration, Life Sciences, Public Health, or a related field.
• At least 3 years of experience in an executive assistant or administrative support role, preferably in a healthcare, life sciences, or technical environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism and discretion.