Job Summary

• We are seeking a highly experienced Executive Assistant to provide top-level administrative and strategic support to our CEO. The ideal candidate will have a strong background in law and exceptional organizational, communication, and problem-solving skills. This role requires someone who thrives in a fast-paced environment, demonstrates impeccable attention to detail, and can manage sensitive information with utmost discretion.

Key Responsibilities

Administrative Support:

• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and review correspondence, presentations, and reports for accuracy and legal compliance.
• Coordinate executive-level meetings, including drafting agendas, taking minutes, and following up on action items.

Legal and Strategic Support:

• Provide legal research and analysis to support the CEO in decision-making.
• Review contracts, agreements, and other legal documents to ensure compliance and mitigate risks.
• Liaise with legal counsel and other external advisors on matters requiring legal expertise.
• Draft policies, memos, and other documents as directed by the CEO.

Project Management:

• Oversee special projects and initiatives as assigned by the CEO, ensuring timely execution and alignment with organizational goals.
• Monitor progress on key deliverables and prepare status updates.

Stakeholder Management:

• Build and maintain strong relationships with internal and external stakeholders, including clients, board members, and regulators.
• Handle confidential and sensitive information with professionalism and discretion.

General Duties:

• Act as a gatekeeper to ensure efficient time management for the CEO.
• Proactively identify and address challenges, proposing solutions to enhance efficiency and productivity.
• Maintain a well-organized filing and document management system, including legal records.

QUALIFICATION/SKILLS

Educational Background:

• Bachelor’s degree in law, Business Administration, or a related field. A Master’s degree is a plus.

Experience:

• Minimum of 4years of experience as an Executive Assistant, preferably supporting Founders/C-suite executives and high-level Diplomats.
• Proven experience in reviewing legal documents or a legal qualification is highly desirable.
• Available to Travel

Key Requirements:

• Strong understanding of legal terminology, contracts, and compliance requirements.
• Excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities.
• Proficient in Microsoft Office Suite and project management tools.
• Ability to work under pressure and meet tight deadlines.
• High level of integrity, confidentiality, and professionalism.
• All genders are welcome, preferably female for gender balance between the company.