About the Role

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative and executive support to the Managing Director of an Exploration and production company. 

The ideal candidate will be a proactive individual with strong interpersonal skills and a meticulous attention to detail. This role will involve a wide range of responsibilities, from managing the MD’s schedule to coordinating complex projects.

Key Duties and Responsibilities

• Manage the MD’s calendar, schedule appointments, and coordinate meetings with both internal and external stakeholders.  
• Serve as the primary point of contact between the MD and internal teams, vendors, and business partners, ensuring clear and timely communication.
• Provide administrative and office management support to the Managing Director .
• Maintain travel schedules and book travel arrangements 
• Coordinate travel arrangements, including booking flights, accommodations, and visas.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, and spelling and make edits as necessary.  
• Organize and prepare materials for meetings, record minutes, and ensure timely follow-up on action items and deliverables.
• Prepare and review presentations – internal and external 
• Prepare draft reports, and background documentation, and conduct required research activities 
• Receive, screen, direct all inbound telephone calls, e-mails, and visitors for the MD’s office 
• Troubleshoot and/or escalate office administration issues 
• Review, evaluate, and distribute priority correspondence for the executive team 
• Facilitate communication with department managers, business unit leaders, and project managers 
• Take and transcribe notes 
• Present a positive and professional image of the executive office to all visitors, suppliers, and others. 
• Other duties shall be assigned as required by the MD

Key Requirements

Education and Work Experience

• Bachelor’s Degree in any discipline 
• 5 to 8 years’ experience in an administrative role.
• Skills and Competencies 
• Calendar management, scheduling, and prioritizing executive tasks
• Efficiently organizing files, records, and data for easy retrieval
• Coordinating travel, meetings, and logistics
• Effectively managing time for both themselves and the executive
• Excellent verbal and written communication, including composing emails, reports, and memos
• Proficient with office software (e.g., Microsoft Office, Google Workspace)
• Meticulous in reviewing documents, ensuring accuracy in scheduling, reports, and presentations
• Decision-Making Skill
• Interpersonal Skills 
• Project Management Skills