Job Summary

• The Contract HR Support Staff will assist the HR department with administrative and clerical functions, focusing on filing, documentation, record-keeping, and general HR logistics support.Â
• The role is essential in ensuring efficient documentation processes, accurate staff records, and timely support for HR operations such as onboarding, staff movement documentation, and audit readiness.

Key Responsibilities
HR Filing and Documentation:

• Maintain and update physical and electronic employee files in line with internal policy and confidentiality requirements.
• File documents relating to recruitment, employee movement, performance reviews, disciplinary actions, and exits.
• Ensure proper labelling, sorting, and archiving of all HR documents for easy retrieval.
• Track the completeness of individual personnel files and flag gaps for follow-up.

HR Records Management:

• Assist in the collation, verification, and organization of staff biodata, credentials, and compliance documents.
• Support the preparation and filing of statutory records (e.g., NHF, NSITF, pension, medicals, tax documentation, etc.).
• Maintain proper records of all HR correspondences and approvals (letters, memos, contracts, etc.).

Administrative Support:

• Provide logistics support for HR-related activities such as onboarding, training sessions, or internal meetings.
• Assist in photocopying, scanning, binding, and printing of HR materials and reports.
• Coordinate dispatch of documents to and from departments or external partners as may be required.
• Support audit and regulatory inspections by retrieving relevant files and organizing requested data.

Employee Support & Logistics:

• Support day-to-day HR logistics such as ID card coordination, medical registration follow-up, or staff movement tracking.
• Run errands within the office and to internal stakeholders.
• Attend to basic employee document requests, ensuring compliance with HR processes.

Qualifications and Requirements

• OND / HND / B.Sc. in any related field.
• Minimum of 1 – 2 years’ administrative or clerical experience, preferably in an HR, Admin or office support role.
• Strong organizational skills with attention to detail and accuracy.
• Good understanding of confidentiality and data protection in handling sensitive documents.
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask, work with minimal supervision, and manage time efficiently. • Must be proactive, trustworthy, and a good team player.
• Familiarity with HR practices is an advantage.

Key Competencies:

• Strong document management and filing skills.
• Confidentiality and discretion.
• Good interpersonal and communication abilities.
• Initiative and willingness to learn.
• Ability to handle routine tasks reliably and independently.
• Time management and task prioritization.