We are currently looking to engage a highly competent and result-oriented Administrative Officer (Exams & Records) with strong personal & professional integrity to join our dynamic workforce.

Responsibilities

• Maintain data to assist the team with the preparation processes ahead of, during and after exams, including but not limited to, monitoring deadlines and key dates; recording and checking examination entry details and results.�
• Provide concise and accurate data and reports for the management to facilitate the effective management of the institution’s target setting to raise standards and performance.
• Liaise with a wide range of internal and external stakeholders, including students, parents, Heads of Departments, lecturers and faculty officers on examination coordination.
• Assist with updating and maintaining the institution’s internal exams timetable.�
• Ensure examination details are added at the point of inquiry (including estimation of students numbers, rooms, invigilators etc.) and are removed or amended as details are confirmed.
• Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations.
• Assist with post-results queries from candidates and stakeholders
• To be responsible for the institution’s student census as related to examination, ensuring accurate records are maintained for each student and reporting as required to the Academic Management Head.
• Follow and respond to key schedules e.g., assessment, recording, reporting, and the school academic calendar, working to tight deadlines�
• Assist in the collection, collation, and submission of student exam entries to the relevant boards as required
• Assist in the administration of and presentation of exam results to candidates and any exam appeal process, remarking and other administrative issues
• Assist the Academic management Head with the administration of all assessment, reporting and recording process.
• Update Mark sheet templates for each data assessment capture (in accordance with the university assessment and reporting schedule).�
• Check and report to the Academic Management Head on the completion of data entry by lecturers at each data assessment capture.
• Keep abreast of current guidance and best practice in relation to target setting, the effective use of data and respond to education developments that have implications on data management.

Requirements�

• Bachelor’s degree in any management or social science discipline.
• Minimum of 3 years’ experience in an exams and records unit within an educational sector.
• Experience with using statistical tools to compile data�
• Analytical and report writing skills.
• Good organizational and planning skills.
• Excellent interpersonal and communication skills with a range of stakeholders.
• Ability to prioritize workload and meet deadlines.
• An understanding of multiple IT systems.
• Must have strong research skills, presentation skills & notable attention to detail.