Job Summary

• We are seeking a proactive and detail-oriented Administrative Assistant to support our administrative operations and contribute to the smooth running of our office environment.
• The ideal candidate will be highly organized, possess strong communication skills, and demonstrate the ability to manage multiple tasks efficiently.

Key Responsibilities

• Provide day-to-day administrative support to staff across departments.
• Ensure timely maintenance and proper functioning of all office equipment.
• Supervise office cleaners to maintain a clean and professional working environment.
• Conduct regular inspections of company vehicles to ensure safety and compliance.
• Manage the fueling process and track usage of company pool vehicles.
• Prepare, reconcile, and submit expense reports accurately and on time.
• Monitor vehicle usage and maintain relevant logs and documentation.
• Promptly identify and report any defects or issues in office facilities and vehicles.
• Support the Admin Lead in tracking and renewing vehicle documentation.
• Assist in ordering and managing office supplies and equipment inventory.
• Address and coordinate resolution of any issues arising in expatriate residences.
• Collaborate with the Admin Lead to ensure efficient and effective office operations.

Qualifications and Experience

• Proven experience in an administrative or office support role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills