Job Brief

We are looking for an Administrative Officer to join our team and support our daily office procedures A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), Preparation of Memos and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we\’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities

• Proper recording and filling of documents and approve memos.
• Maintain and update company databases
• Prepare reports and presentations with statistical data, as assigned
• Raising of exist pass and waybill for trucks and peddlers allocated to Oil & Gas section.
• Carried out all GMD\’s instructions as assigned.
• Organize a filing system for important and confidential company documents
• Sending report on trucks available for fueling to the secretariat on a daily basis.
• Reconciliation of stationary tank on a monthly basis.
• Reconciliation of tires and making request as at when due.
• Monitory of truck movements and preparing of scheduled for serving of truck.
• Ensuring effective post trip inspection and attending to truck driver\’s complaint.

Requirements

• Degree; additional qualification in Office Administration is a plus
• Proven work experience as an Administrative Officer, Administrator or similar role in an oil and gas firm.
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.
• Experience with office management software like MS Office (MS Excel and MS Word specifically).