Duties and Responsibilities

• Ensure update of Software with new Customer & Vendors information;
• Set up and maintain depot fixed assets register, comply with laid down process and procedures and maintain a proper fixed asset register for the entire terminal.
• Prepare and maintain stock Bin card/sheet of all inventories Items.
• Maintain Access with Sage ERP on Inventories matters
• Prepare Store Goods Receive Note.
• Take stock of inventory and fixed assets with monthly reports
• Conduct Stock reconciliations report
• Daily Stock inventory report very key.
• Maintain Stock re-order level
• Receive and Issue out of Inventories. • Prepare Stock count schedule sheet
• Take Period stock Count and reconciliations with the sage figures and Value
• Ensure agreement between Bin card figure and sage Figure
• Liase with the workshop manager on stock issues.
• Carry out other assignments as may be required from time to time by Head of Finance Purchase & Inventory Report
• Make requisition for Purchase of item that is on stock out or near to stock out.
• Preparation of timely stock level Report
• Ensure that all details of every item; Date, Quantity, Price and other relevant details are captured in the Report
• The purchasing officers’ details must be clearly stated in the Report
• Exception Report on all Store items
• Ensuring that the details of each store items issued out are properly signed for and accounted for
• Carry out routine checks on the store
• Reconciliation of item balances with the Store/Warehouse keeper
• Production of Consumption Report to determine the amount chargeable to Cost of Sales
• Verification that the approved items are the exact items delivered by the vendors
• Routine stock taking to ascertain the items in the warehouse and store