Overview

• We are seeking a highly organized and detail-oriented Admin Manager to oversee our administrative operations. The ideal candidate will possess a strong background in office management, Facility Management, and customer service, with the ability to manage multiple tasks efficiently. This role is essential for ensuring smooth daily operations and providing support to our team.

Duties

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems, ensuring effective communication within the office.
• Maintain organized filing systems and perform data entry tasks accurately.
• Oversee calendar management for scheduling appointments and meetings.
• Provide clerical support, including typing, proofreading documents, and preparing reports.
• Utilize QuickBooks for bookkeeping and financial record management.
• Assist with customer support and service inquiries, ensuring a positive experience for clients.
• Coordinate office management tasks to maintain a productive work environment.
• Support team members with administrative needs as required.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong computer literacy with the ability to learn new software quickly.
• Excellent organizational skills with a keen attention to detail.
• Effective time management skills to prioritize tasks efficiently.
• Bilingual abilities are a plus for enhanced communication with diverse clients.
• Previous experience as a dental receptionist or medical receptionist is beneficial.
• Familiarity with personal assistant responsibilities is an advantage.
• Demonstrated customer service skills with a focus on phone etiquette and professionalism.
• Experience in office environments, including clerical roles and administrative support. This Admin Manager position offers an opportunity to contribute significantly to our organization while developing your skills in a supportive environment. We look forward to welcoming a dedicated professional to our team!