JOB SUMMARY

The Account Officer (College & Travel Division) will provide financial, administrative, and clerical support across both the Travel & Tours and Collegeunits of the organization. The ideal candidate will be responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and supporting departmental financial reporting in line with institutional standards and regulatory requirements.

KEY RESPONSIBILITIES

General Financial Duties

• Maintain up-to-date and accurate financial records across the College and Travel & Tours divisions.
• Process and record all income, expenses, and transactions promptly and correctly.
• Handle invoicing, payments, collections, and receiptsfor clients, vendors,and students.
• Conduct regularreconciliations of bank accounts, petty cash, and departmental ledgers.
• Monitor budget performance for both units, flagging discrepancies or variances to the Head of Accounts.
• Ensure all financial transactions comply with internalcontrol policies, accounting standards, and regulatory requirements.
• Prepare and submit timely and accurate financial reports to management and auditors.
• Support internaland external audit processes throughaccurate recordkeeping and documentation.
• Assist in financial analysisto support decision-making and operational efficiency.
• Maintain confidentiality and integrity of all financial information handled.

Travel & Tours Division

• Manage payments, collections, and reconciliations related to flight bookings,travel packages, and vendor transactions.
• Track sales revenue, commissions, and operational expenses.
• Generate travel-related financial performance reports, including sales summaries and profit margins.
• Ensure accuracyand timeliness in invoicing clientsand settling vendoraccounts.
• Support the Head of Accounts in analyzing travel-related financial data for strategic insights.

College Division

• Manage studentbilling, tuition fee invoicing, and collection of all academicand administrative payments.
• Maintain accuratestudent account records,reflecting payments, balances, and receipts.
• Track and reporton budgets, grants,scholarships, and other funding sources.
• Prepare incomeand expenditure statements specific to academic operations.
• Ensure compliance with financial policiesapplicable to the education sector.
• Liaise with administrative staff and studentsto resolve paymentqueries promptly.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s Degree in Accounting, Finance, Economics, or related discipline.
• Minimum of 3–5 years of accounting experience, preferably in an educational institution or travel/tourism organization.
• Proficiency in accounting  software      (QuickBooks, Sage, or ERP systems) and Microsoft Excel.
• Knowledge of IFRS, GAAP, and local tax regulations.
• Familiarity with student billing systemsand travel agency financialoperations is an advantage.
• Integrity, attention to detail, and ability to work under pressure.
• Professional certification in progress (e.g., ICAN, ACCA, or equivalent) will be an added advantage.

CORE COMPETENCIES & SKILLS

• Strong numerical and analytical skills.
• Excellent organizational and time management abilities.
• High level of accuracy, integrity, and accountability.
• Sound judgment and problem-solving capabilities.
• Effective communication and teamwork.
• Ability to multitask and manage priorities across two divisions.
• Strong ethicsand confidentiality in handlingfinancial data.