Job Purpose

The Account Executive – (Reconciliation) is responsible for the daily verification, reconciliation, and monitoring of all transactions to ensure accuracy, prevent fund diversion, eliminate duplicate or erroneous payments, and maintain strong financial controls. The role supports timely issue resolution through proactive exception reporting and accurate reconciliation between internal accounting records and external bank statements.

Key Responsibilities

Daily Bank Transaction Verification

• Verify daily bank payouts to ensure no duplicate payments, incorrect beneficiary payments, or unauthorized transactions.
• Identify and flag excess or unusual bank charges for prompt resolution.
• Ensure discrepancies are escalated immediately with supporting evidence.

Fraud Detection & Fund Diversion Monitoring

• Identify and flag fund diversions or suspicious transactions.
• Extract and retain documentary evidence to support investigations and resolutions.
• Collaborate with Finance and Internal Control teams on corrective actions.

Inter-Bank Transfers & Reversals Monitoring

• Verify bank-to-bank fund movements across all company accounts.
• Track pending transfers, failed transactions, and reversals.
• Flag unresolved items and follow through until closure.

Bank Ledger Reconciliation

• Vet the accuracy of postings in respective bank ledgers within Busy Accounting Software.
• Perform daily reconciliation between internal records and external bank statements.
• Ensure all reconciling items are clearly identified, documented, and escalated.

Bank Balance Monitoring & Reporting

• Maintain an up-to-date schedule of daily closing balances for all company bank accounts.
• Ensure accuracy and completeness of bank balance reports for management review.

Key Deliverables

• Daily reconciled bank ledgers with zero unexplained variances.
• Exception and discrepancy reports with supporting evidence.
• Daily bank closing balance schedules for all accounts.
• Timely escalation and resolution tracking of all anomalies.