Job Summary:

Reporting to the Project Manager and collaborating with the Operations Manager, TechnoServe Nigeria, the Project Administrator is a dynamic and agile position that will play a key role in enabling the implementation of project operational activities in an efficient and compliant manner while ensuring the effective use of resources for maximum impact.

Primary Functions & Responsibilities:

Travel and Logistics

• Assist international and domestic travel requests for all staff.
• As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
• Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
• Work with Operations Specialists of the project to coordinate paperwork and physical maintenance of fleet and logistics management.
• Work with Operations Specialists to check vehicle routes and speed limit applications.

Office Management

• Inspect and track usage of office consumables and its facilities including utilities such as diesel, generator maintenance, electricity and other health and safety regulators.
• Drafting of reports relating to the state offices.
• Executes daily purchases and manages office petty cash.
• Provide petty cash vouchers and payment of petty cash expenses.
• Submit monthly Petty cash fund reconciliation with all related documents.
• Draft correspondence, including reports, processes, and other administrative documents.
• Assumes responsibility for document filing and applies initiative in developing office administrative procedures.

Procurement

• Work with Operations Specialists of the project to coordinate the projects needs and make the requests in the system

Basic Qualifications:

These are the requirements that any qualified candidate must meet. Typically includes:

• Bachelor’s degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related fields.
• Procurement certification or prior experience is an added advantage.

Preferred Qualification: Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.

• Experience with donor-funded
• Demonstrated ability to manage and prioritize multiple tasks with competing deadlines.
• Experience coordinating junior-level service-oriented staff and developing strong working relationships.

Required Languages: Proficiency in written and spoken English. Knowledge of local language is a plus.

Travel: Minimal

Knowledge, Skills and Abilities:

• Strong sense of collegiality, integrity, resourcefulness, and accountability for results
• Strong interpersonal and communication skills.
• An ability to think critically and elevate risks to management.
• A creative and entrepreneurial approach to resolving problems.
• Good knowledge of Microsoft Excel and basic functional knowledge of field accounting software packages.

Supervisory Responsibilities – None.